IBS Enterprise Help Centre 8.0Business Suite 2014/2015

About IBS Multi Distribution Centre

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A powerful application that allows you to do business interactively with other companies that use the IBS Enterprise system regardless of whether they are part of your corporate structure or external to it.

IBS Multi Distribution Centre (MDC) provides a platform for executing fast business transactions by:

Allowing an MDC customer to:

  • Interactively send BtB transit and direct delivery orders to their suppliers.
  • Interactively send stock replenishment orders to their suppliers.
  • View their supplying company's dispatch situation. The MDC availability enquiry provides information on item quantity and feasibility of dispatch date.
  • View the status of an MDC sales order in the supplying company corresponding to the MDC purchase order.
  • Receive invoices. If the MDC automatic matching functionality is activated, then the invoices can be automatically matched with the purchase orders.

Allowing an MDC supplier to:

  • Interactively receive purchase orders from their customers.
  • Send invoices.

The need to use the more traditional means of sending orders and invoice information is eliminated - thereby initiating a faster response time and cutting costs.

In MDC the suppliers you send purchase orders to are referred to as MDC supplying companies. The customers you receive purchase orders from are referred to as MDC demanding companies.

MDC orders

There are three types of MDC orders that an MDC demanding company can enter:

  • BtB direct delivery to the end customer.
  • BtB transit delivery, which means that the goods are dispatched to the MDC demanding company's delivering warehouse before they are shipped to the end customer.
  • Stock replenishment orders, which means that the goods are received into the stock by the MDC demanding company.

The following two scenarios are examples of how you would use this application according to the type of commercial activity being performed, i.e. whether you are: supplying goods to a customer, or demanding goods from a supplier.

As a customer purchasing from a supplying company

When you enter a sales order line of type MDC in your company, the MDC function immediately performs an availability check (against item, unit and quantity) in your supplying company through the IBS Enterprise system.

If the item is in stock, your supplying company's IBS Enterprise system will immediately reserve it for your sale. The MDC function is, therefore, a powerful tool that allows your company to interactively process sales order lines with your supplying company before the sales order has even been completed.

Once the sales order has been completed, an MDC purchase order is automatically created in your company's IBS Enterprise system and is sent interactively to your supplying company.

When your supplying company receives your MDC order, a sales order is automatically created in their IBS Enterprise system. This sales order is still linked to the order that you sent. This means that if you modify your end customer's sales order or your stock replenishment order, the sales order in your supplying company's system will automatically be updated to reflect the changes that were made.

If your sales order has items with structures defined, your supplying company does not need to have them redefined. Order structures are automatically transferred to the sales order of the supplying company.

As a supplier receiving orders from a customer

By allowing your customers to view up-to-the-minute dispatch information from your delivering warehouse through the MDC availability enquiry program you are providing them with a special service.

Since your customer's can enter MDC sales orders that are of BtB transit, or direct, delivery types in their IBS Enterprise system, you are therefore, allowing your customers to use your distribution site as a virtual warehouse: one in which they can directly check item availability and dispatch time feasibility, and customer orders are processed more optimally - without third party intervention. Consequently your customers will have the added benefit of reducing their cost of carrying inventory.

Your customers will also be reducing their planning time by cutting the administration time it takes to process their purchase orders. This means that your company will be receiving purchase orders from customers faster; from the moment they enter their own orders.

The purchase orders you receive from your customers via the MDC application do not need to be manually entered - they are automatically generated by the IBS Enterprise system. Since these automatically generate sales orders in your IBS Enterprise system, your own company's costs and administration time will also be reduced.

If your customer's sales order has items with structures defined, you do not need to have them redefined. Order structures are automatically transferred from your customer's sales order to your sales order.

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