IBS Enterprise Help Centre 9.0Business Suite 2016

IBS Glossary

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account codes
Account codes are used to build the accounting rules used in IBS Asset Management. The account code has a fixed part, the G/L transaction type, and a variable part, the G/L transaction key. Controls the different levels of accounting in IBS Asset Management for all types of accounting e.g. depreciation, account movement and disposal.
accounting matrix
The accounting method Table value dependent accounting using Accounting matrix is used when you want to have the value in the account part to vary based on the value entries in a combination of tables, i.e. with values in more than one table controlling the accounts. The Accounting matrix functionality allows two- or three-dimensional table entry combinations to be defined using an accounting matrix code (ranged 60-89). The defined accounting matrix entries can then be assigned to an account part in the DIS transaction type.
account movement
The account movement routine is used as a complement to the depreciation routine, to create the transactions for account movements that have been defined after the last possible depreciation for the year has been run. Only the movements on balance accounts will be handled, cost account movements must be handled manually. This also means that only account movements related to external depreciation types will be included.

When you work with account movements, you have the possibility to simulate the outcome by using a work proposal before update.

accrual rate
When a rebate amount is calculated for a rebate transaction, the accrual rate is determined using the forecast target turnover from the rebate agreement. When the rebate agreement reaches its end date and is closed, the actual rate will be determined based on the real outcome and a new rebate amount may be calculated. See: customer/supplier rebates
accrual rebate amount
Accrual rebate amounts are accumulated in the general ledger, until these rebate amounts are claimed or paid. See: customer/supplier rebates
acquisition accounts
The accounts used for acquisition. When a preliminary or final A/P invoices is entered in IBS Financials, its G/L postings are checked against the Acquisition account table in IBS Asset Management. Every G/L posting directed to an acquisition account will update the Wait file with one record, so there may be several entries in the Wait file for one invoice if several acquisition accounts have been used.
acquisition period/date
The period/date when the asset was acquired.
acquisition type
The acquisition type defines if an item in a project should be purchased, manufactured or issued from stock.
acquisition value
The amount the asset was acquired with and which is posted to the acquisition account.
acquisition wait file
This file holds all the acquisition transactions, in acquisition type order, that have been retrieved from IBS Financials.
The resulting steps that must be taken, when a particular event has been detected by IBS Alert Management. An action may be included in a message, where the receiver is able to automatically access a panel or complete a task, by selecting this in the message. An action may also be suggested in a message, only.
actual batch amount
The sum of the registered transaction amounts in the batch. See: open batch
additional product
Products/applications that are not within standard IBS Enterprise. See: AXI
advice letter

This letter is printed and sent to the supplier when the payment is made. It specifies the payment details such as invoice number, invoice date, discount, total payment amount, etc. The payment mode defines if the advice letter will be printed or not.
Advance Shipment Notification (ASN)

An Advance Shipment Notification (ASN) is an Electronic Data Interchange (EDI) formatted electronic notification of pending deliveries. It is a message that informs the customer of the actual dispatch of a shipment and indicates its expected arrival date and other particulars. See: EANway
Service agreements that have been concluded with customers are entered into the Service agreement file whereby the period of validity, price and other conditions of the agreement can be specified.
Special prices for the spare parts and labour hours can be given if the service is done under the agreement.
agreement invoice order
Agreement invoice orders are generated automatically or created manually to invoice an agreement fee. The customer is paying the fee for the agreement. There is a special order type for agreement invoice orders.
agreement type
The agreement type is used in the Agreement file to define common information used in the agreements.
A series of conditions and parameters have been met and detected by the Alert Management system. Once these have been met, the system regards this as an "alert" and a message is sent to the persons or groups who have been listed as the receivers.
allocation warehouse
The allocation warehouse is the normal warehouse in which components within a structure will be allocated.
See: Sales order allocation
alternative curve
The curve used for the alternative depreciation of an asset.
alternative depreciation
Is an alternative to the normal depreciation. The alternative rule is only for comparison, and will not create any transactions. The depreciations according to the alternative rule can be printed for analysis.
alternative hierarchy
All demand plans are connected to a hierarchy that defines the different summary levels of the plan. Once details have been created, an alternative hierarchy can be connected to the demand plan. This is useful if you want to view the forecast figures from another perspective. See: demand plan hierarchy, demand plan
alternative product
Alternative products can, for example, be defined if the quality of the produced end item varies. Instead of scrapping the non-conforming items you define them as alternative. The normal item and the alternative items are separated by different item codes.
alternative product method
It is used to indicate if the alternative product(s) have any influence on the component quantity. It can either take the value as Share or additional. In the first case, the alternative product will have no impact on the component quantity. Component quantity and Operation time are calculated based on the planned quantity. In the second case, alternative products will increase the component quantity. Component quantity and Operation time are calculated based on the order quantity.
alternative rule
Is the rule used for an assets alternative depreciation. The alternative rule is only for comparison, and will not create any transactions. The depreciations according to the alternative rule can be printed for analysis.
Abbreviation for alert Management.

A banking software that is used as a communication module between IBS Enterprise and banks.
Transactions sent to another IBS Enterprise company as answers to interactive requests.
application exit interface (AXI)
Exit point(s) from IBS Enterprise to other products.

Abbreviation for Advance Shipment Notification.
An item that has a bill of material, i.e. that consists of a parent item and components.
assigned mode
In this mode you see all requests assigned to a handler.
A group of products that go together. For example, an assortment of audio components could include an amplifier, CD player, speakers, and tape deck.
The process where reported time is checked and approved before the time calculation is performed and where the result of the calculation is checked and approved before it is transferred to the payroll system.
authorization code

The code you receive from the credit card company after processing the payment.
automatic batch creation
The automatic batch creation functionality creates R/F batches automatically according to pre-defined batch rules and batch creation templates. You can access and run the automatic batch creation program from the IBS Radio Frequency menu. Batches can also be automatically created directly from the Pick list printout, Stock take list selection, Replenishment suggestion creation and the Put away from bulk suggestion creation if a batch creation template is defined. See: R/F batch, batch rule, batch creation template
automatic fulfilment
An IBS Enterprise term. One of the alternatives available in IBS Enterprise when attempting to fulfil requested quantity. A YES/NO code indicating if the system should automatically control some advanced rules when sourcing an item during sales order entry. The advanced rules are controlled by the OFR logic (Order fulfilment rule code).
automatic reception confirmation
Possible to select for the MDC supplier. Updates automatically a reception as being received when the pick list is confirmed in the supplying company. This is only valid for direct deliveries to the end customer.
availability check
An availability check for all critical components within an order structure can be specified in the Structure type table, to take place during the program Print sales order pick list.
Abbreviation for application exit interface.
Abbreviation for accounts payable.
Abbreviation for accounts receivable.
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back to back (BtB)
Back to Back is an order that you place with your supplier once you receive a request from your customer to purchase goods. This is usually performed when you do not have the goods in stock and, therefore, cannot supply your end customer directly from your warehouse.
Items that are defined as backflushed are issued automatically. The system calculates the issued material during operation reporting or reception from manufacturing orders. The quantity being backflushed can be equal to or less than the quantity on the manufacturing order.
BACS payments

BACS (Banker's Automated Clearing System) is a way of processing electronic payments in the UK.
balance group
A group of balance types with the same characteristics.
balance type
A type used to store and retrieve a specific type of balance value or amount. For example: net sales, gross volume, quantity, G/L system amount, turnover amount, etc.
bank reference

A special payment type which is applicable only to the local payments in Denmark. It facilitates the cross border payment with low bank fees.
Information encoded into a pattern of parallel bars and spaces of varying width that can be read by a scanner and interpreted as a numeric or alphanumeric identification code. A barcode can contain unit #, pack size, serial #, lot number, manufacturing order number or a manufacturing order operation number.
base level
The most detailed levels that the Business Information is stored on. It holds information about which statistic keys are allowed on this level.
basic data file
A file in IBS Manufacturing containing basic information about work centres, tools and fixtures, item structures, cost models and lead times.
basic time level
The basic time level defines the engineer's daily work hours. The basic time level from the Engineer table is used to find the proper time rule to split hours entered in the time registration. See: time rules
A collection of item related elements, (e.g., item, item group, item family), that together form an entity upon which order summary pricing methods (O and H method types) can be applied.
batch, automatically created
automatically created batches are those batches containing A/R payments/settlements that have been imported into the Open batch environment from a pre-system or an interface. See: open batch
batch, manually created
Manually created batches are those batches containing A/R payments/settlements that have been manually created in the Work with batches routine. See: open batch
batch clearance
The batch clearance function is used to check if the material for the manufacturing order is available in stock. Problems such as material shortage, availability of tools and machines or manpower can be dealt with before the manufacturing order is finally released.
batch controlled item
The Item file defines if an item is batch controlled. Items that belong to a batch have been produced at the same time, and are identified by a common batch number. Wallpaper, colours and medicine are examples of products that can be produced in batches. If a product error is detected, the batch number makes it is easy to identify and trace the erroneous items. See: batch number
batch creation template
The batch creation template is used in the automatic batch creation program, and it defines the batch rules to be used and the order in which they should be processed. Normally, only batch rules with the same instruction type (Pick, Put away from bulk, Replenishment and Stock take) are grouped together. However, several batch rules with the same instruction type, but with different selection criteria specified, may be added to the same template. If so, the batch rule sequences control in what order they should be processed during the automatic R/F batch creation. See: automatic batch creation, batch rule
batch error code
a batch error code indicates if an error exists in the batch that is stopping it from being updated. See: open batch
batch error journal
A list of errors that have been detected during the running of a batch job.
batch handled item
See: batch controlled item
batch import option
Batch import option defines the values required for import of batches from the interface to the Open batch environment. See: open batch
batch job
Batch jobs are used to process information for a group of records at the same time.
batch list profile
a batch list profile determines the creation of available printouts during batch update in the Open batch routine. Batch list profiles can either be preloaded or entered manually, or both. See: open batch
batch mask
The batch mask is used to define how the batch number should be generated for produced items. The mask is defined in the Item file, and it can consist of variables and/or fixed constants (text). The batch mask may, for example, include variables such as the manufacturing order number or transaction date/week. The batch number can also be created from a pre-defined number series. See: batch number, batch controlled item
batch number
1. In IBS Distribution: The batch number identifies a quantity of an item that has been produced at the same time. The batch number can either be created manually or generated from a batch mask. The Item file defines if an item is batch controlled and the batch mask that should be used for the number creation. See: batch mask, batch controlled item

2. In IBS Financials: The batch number in the Open batch routine is an internal job number, and is entirely controlled by the system. It is used to keep track of transactions in batches that have not been updated, and thus have not yet received a journal number. See: open batch

batch rule
The batch rule is used in the automatic batch creation program, and it defines how R/F batches should be created and the type of instructions that can be included in the batch. Batch rules can be created for shipments, movements and stock takes. For each instruction type (Pick, Put away from bulk, Replenishment and Stock take), several batch rules can be created with different selection criteria specified. See: automatic batch creation
batch status code
a batch status code indicates the current loading status of automatically created batches. See: Batch, automatically created
batch transfers
Transactions sent to another IBS Enterprise company that do not require an answer to be sent back; for example, transfer of sales order information.

The Banks Payment Services Company (Bankenes Betalingssentral) is the clearing central in Norway.

Belcotax declaration is a report submitted by the companies to the authorities in Belgium, about the salaries and the withholding tax on income which the companies have paid to employees and representatives.
abbreviation for bank identifier code.
Request for payment of money owed, i.e. an accepted/signed draft.
bill of lading
A list indicating the products accompanying a shipment.
bill of material (BOM)
The bill of material defines the components that are necessary for the production of the end item or the sub-assembly item.
bill of routing (BOR)
The bill of routing defines the operations that have to be performed in order to produce the end item or the sub-assembly item.
black box program
A general program, called from several places within IBS Enterprise, that performs functions based on input parameters and, thereby, returns applicable values.
block order
Block orders simplify the manufacturing of items that are produced regularly. The block order automatically creates manufacturing orders on a defined regular basis for a certain quantity of an item.

Belgisch-Luxemburgs Wisselinstituut (Belgian-Luxemburg Exchange Institute). The BLWI is a public institution which among other things is responsible for collecting and processing information relating to the balance of payments of the Belgium-Luxembourg Economic Union.
BLWI codes

BLWI codes are the codes applicable to certain transactions between Belgian and Luxembourgian companies.
Abbreviation for bill of material.
Abbreviation for bill of routing.
Abbreviation for a request or a return of goods from a business partner.
Abbreviation for back to back.
BtB direct
Your supplier delivers the goods directly to your end customer.
BtB transit
Your supplier delivers the goods directly to your warehouse, where the goods would be unloaded and then shipped (by your company) to the end customer.
budget item
The budget item can only be used in demand plans. It is used to create the real sales/production items based on the BOM.
bank identifier code
The bank identifier code (BIC) is the bank's organization ID. BIC codes are issued by the SWIFT organization in its role of ISO registration authority. The BIC codes are used when transferring money between banks, particularly for international wire transfers, and also for the exchange of other messages between banks. Also known as SWIFT ID or code. See: Swift address
buying group
A group of companies that collaborate in purchasing large quantities to receive better prices. An example is a dentist's buying group that buys dental supplies for all dentists in a particular region.
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calculation rule
See: day balance calculation rule
The calendar describes the working hours for each employee and date and is a prerequisite for reporting and calculating time.
The comparison of a measurement or system of unverified accuracy with a measurement instrument or system of a known accuracy to detect any variation from required performance specification.
calibration identifier
Defines what values to keep track of for calibration purpose.
calibration point
Defines the level when a tool should be indicated for calibration.
call back date
The date you have promised to call back to the customer.
The capability to perform its expected function of worker, machine etc.
capacity clearance
To control if there is enough resource to be able to manufacture a specific item at a specific time period.
card type

A card type applies to foreign payment types. It is indicated by a prefix in the payment references and specifies to which country the payment should be made. See: foreign payment type
carrying cost
The cost of carrying stock.
CAS number
A unique number assigned to a chemical by the Chemical Abstract Service.
case pick
A warehouse strategy in which only full cases are picked. In a case pick location there are never opened pallets.
catch weight
In some cases the stock unit of an item is of varying weight, but the value is determined by its weight. When a unit of the item is received and picked, it is weighed to determine its Catch Weight, from which the cost and sales prices are calculated.
CC amount
Manufacturing order cost control amount.
CCV number
CCV number is an authentication scheme established by credit card companies to further effort towards reducing fraud for internet transactions. It consists of requiring a card holder to enter the CCV number at transaction time to verify that the card is on hand. This number is printed on the credit cards, the last 3 digits AFTER the credit card number, in the signature area of the back of the card.
Abbreviation for corporate data maintenance.
Central Journal List

The Central Journal List is a report required by the legal authorities in Belgium during the audits to verify that the account's database does not contain any corrupt data.
chain discounts
Discounts that are applied on top of any discounts that may have been generated by normal sales pricing methods, or price lists, or contracts.
A term used in distribution and manufacturing to describe how products are brought to the marketplace. Retail, wholesale, and e-commerce are all channels.
charge key

A charge key defines additional information for the bank regarding the charges applied.
charge method
States if the order should be charged on time and material basis (the order line actual quantity is used) or to fixed prices (the order line recommended quantity is used).
check digit

When an account number with the check digit is entered, the data entry program recalculates the check digit and compares it to the check digit entered. If the digits are not equal, the account number is considered invalid.
checklist handling
Functionality allowing you to report and verify that all service checkpoints are completed before closing the service job.
A printed form used instead of money, to make payments from your bank account.
claim method
The claim method indicates how to conduct the actual claim to a rebate payer. It can either be by creating an A/P transaction, or by sending a claim invoice to the rebate payer. See: customer/supplier rebates
claim order
In order to process a rebate claim, a claim order is created provided that the rebate claim is defined to use A/R as the claim method. The claim order will then be used to create the invoice that is used for the actual claim from the rebate payer. See: customer/supplier rebates
Abbreviation for Customer Management Console.
Abbreviation for cash on delivery.

The coded daily bank statement is the general layout of the electronic bank statement files used by all Belgian banks.
CODA routine table

This table contains the different routines used for processing the CODA interface files. For each routine, you can define a default document type. You can also state if it is mandatory to define a CODA settlement policy for transaction types using a particular routine or not. Furthermore, a program name must be entered in the CODA routine table to process the transactions related with the routine. See: CODA
CODE 128
Variable length, bidirectional, and self-checking alphanumeric barcode symbology with 128 characters. It is the symbology used for Shipping Container Marking (SCM) by VICS for the vendor shipping labels in shipments to general merchandise retailers.
A type of barcode. See: barcode
Variable length, bidirectional, and self-checking barcode. Three of the elements are wide and six are narrow.
A company is principally a database (or more accurately, a set of database files), with a unique company code and name.
company incoming payment mode

In the A/R payments functionality the payment files are imported from the bank and thereafter processed in IBS Enterprise. In order to do that, the system requires the company incoming payment modes to be defined. These should be specified with the necessary details such as voucher type, bank currency, error debtor, payment document type, etc.
communication routine

Communication routines are programs that are used for sending or receiving telebank files from the bank. See: Telebanking
completion date
Manufacturing order date indicating when the produced product is planned to be delivered to stock.
An item within a bill of material.
component location
Component locations are used for storage of items that are used in production, i.e items that are connected to manufacturing orders in IBS Manufacturing. The location that is connected to a work centre will be suggested as pick location for manufacturing order kitting lists during order confirmation.
compressed invoice
Possible to select for the MDC customer. When sending invoices to the Demanding company, only one line per invoice is printed.
configurator attribute
Configurator attributes are used as the basis to characterise and define variants of a configurable product. Valid values are set up for each attribute. The selection of attributes and values that takes place during configuration results in the final product.
configurator BOM
The configurator bill of material is used in the configuration process to generate a unique bill of material for the configured item. It includes the rules for selecting real component items and the rules for calculating quantities. Components in the structure can refer to variable items or fixed items. Variable items refer to a configurator parameter that defines the valid item selections during the configuration process.
configurator BOR
The bill of routing is used in the configuration process to generate a unique routing for the configured item. It shows the equipment, personnel and operation sequence necessary to build the item.
configurator formula
The configurator formula is used during the configuration to calculate the quantity of components used in the bill of routing, etc. Every formula is assigned a code, which can be used in the configurator bill of material and the configurator bill of routing.
configurator item
A parent item or component that is connected to a configurator parameter.
configurator parameter
Configurable items consist of one or several configurator parameters, i.e. variable items. The configurator parameter is used to define a parameterised item for each family of variable items. The parameters define what attributes will be used to characterise the family item.
configurator variable
The configurator variables are used in various formulas to compute quantities, operation times and prices for the configured item. During product configuration the variables will collect the real values from the database depending on which item or work centre is being used.
conformity criteria
Requirements that the produced item need to meet in order to be approved.
Consignment products reside in one company's inventory, but are owned by another company; when the product is sold, the company holding the inventory receives a commission. A related concept is VMI.
consolidated order
A consolidated order is a collection of operations which are produced together. Time is reported for the consolidated order and the total time is divided among the individual operations.
1. Several legal companies that belong to a corporation in which the main corporation must report Profit and Loss (P&L) statements for all companies within its hierarchy.
2. In IBS Enterprise, consolidation refers to multiple pick tickets combined into one consolidated pick ticket.
A company that provides "one-stop shopping" and strives to accommodate all customers' requests with the intention of becoming the only source for the customer.
A tool for translating files, programs and records in files in IBS Enterprise.
Conversion of accounts may be done when there is a need to reconsider the combination codes on the main accounts.
conversion set
A collection of conversion specifications. Can be used to detail source and target library names.
conversion specification
One entry per target physical file detailing from and to where data should be converted. The specification also details information on how individual fields should be mapped, which records should be selected and any additional source file used for the data conversion.
core handling
Core handling is used to manage inventory in which there are products (Assemblies) containing a product (Core) that is refurbished and/or resold. Since Cores often have their own market, a large part of business for companies in many industries is buying and selling Cores as new products, parts of Assembly products, and as used products.
Corporate Data Maintenance (CDM)
IBS Corporate Data Maintenance is a tool that allows your company to transfer data from 'supported' IBS Enterprise files between IBS Enterprise companies within the same release and iSeries.
cost control
Manufacturing order actual cost, includes material issue, operation reporting cost, other costs and calculated overhead compared with the manufacturing order planned cost.
cost model
A user defined model defining how the costs should be calculated for produced items.
The cost/contribution is used in the set-up of the cost model. It defines if the cost should be added to standard cost price and/or base sales price.
cost unit
Type of unit handling in IBS Enterprise. Typically used in businesses where you want to more accurately calculate the cost of an item. In some industries it is common to stock, produce and/or sell/issue inexpensive items that either are not included in the costing routine or the rounding of the cost is difficult to determine. Using the, optional, cost unit handling in IBS Enterprise you can accurately calculate the cost of using/producing this type of item. The cost unit will be displayed in all places where the cost price is displayed.
credit note
A document which can be given when returning something you don't want and allows you to buy other goods of the same value at another time.
credit stop code
Credit stop codes are used in the sales order and quotation routines. The Credit stop code handling controls if you are allowed to sell to a customer with a certain credit stop code, if the sales order is to be held, and if the terms of payment code is to be changed.
credit transfer
The Credit transfer functionality in IBS Enterprise is developed due to requirements originating from European banks which need to be able to identify electronically transferred payment information. Credit transfer is the complete transfer functionality in which SEPA is a part. See: SEPA
credit transfer elements
Credit transfer elements define the details of which the credit transfer schemes are constructed. See: credit transfer schemes
credit transfer schemes
Credit transfer schemes define the format of electronically transferred information. The information contained in the schemes is determined by the standard or local guideline outlined according to the UNIFI ISO 20022 Payments Messages for the business area Payment Initiation (CustomerCreditTransferInitiationV02 Message, Msg ID pain.001.001.02). See: credit transfer elements
critical resource
Critical resources are work centres that are defined to be capacity/workload controlled in the manufacturing finite planning functions.
The process of receiving an item from a supplier and, without placing it in the warehouse stock shelves, moving it to the shipping dock for direct shipment to a customer. Just in Time is a goal related to this process.
The process of receiving a product and directly moving it to a forward pick location near the shipping dock. This process avoids picking from a storage location and is used for backordered products.
Cross-reference (x-ref)
An IBS Enterprise tool used to see the relationships between programs and databases.
cross docking
Material that is received, staged and shipped without ever being placed in storage.
cumulative structure
The cumulative structure displays structure components on the highest level (parent) including the total quantity from all levels that is required in order to produce the parent item.
Customer Management Console (CMC)
The Customer Management Console (CMC) provides access to all IBS Enterprise customer related information. Most of the routines within IBS Enterprise can be accessed directly via the CMC and you need not leave the console. When accessing the CMC, the information presented is subscribed to you through the CMC role. This role is defined in the User profile table.
customer/supplier rebates
The IBS Customer/Supplier Rebates application provides the functionality that allows your company to set up customer and supplier rebate agreements, which will produce the possibility to pay rebates to your customers based on the sales, and claim rebates from your suppliers based on the purchase.
cycle count
A partial physical inventory of the warehouse performed on a regular basis, after the flow of paperwork and material has been cut off. The objective is to find any discrepancies between the quantities on the shelves and the on-hand quantities in the computer. Cycle Counts are governed by rules concerning what and how often to count. The alternative to a Cycle Count is to shut down the entire warehouse and count everything, but with few exceptions, a well-managed Cycle Count will satisfy auditors.
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danger codes
See: hazard codes
danger symbols
See: hazard symbols
dangerous goods
Goods identified to be dangerous when it comes to transport, storage, handling and usage. These can be classified as, e.g.; corrosive, explosive, flammable, harmful in contact with skin, etc.
Data conversion tool
A generic tool for converting data from one physical file to another. The tool is used to upgrade a company database from a previous release to the actual release of IBS Enterprise. It can also be used for converting the database from one company to another company database within the same release.
Data Interchange (DI)
In IBS Enterprise this is the functionality available for IBS Enterprise applications when exchanging business documents electronically. IBS DI is batch oriented and its purpose is to serve computer-to-computer interaction.
data queue routine
Although not used solely in AMT, the data queue configuration determines which drive programs are used to monitor and manage alerts, as well as how much of the systems resources are allocated to this application.
Database Audit Management (DBAM)
A tool for auditing changes of your master data. Utilising this tool you can analyse the changes, additions and deletions that have been made in the files. Which files and fields for which changes should be logged is entirely user-defined.
day balance
As a result of the time calculation all time for a wage type is summed into one balance per employee and date. This means that if there is flexitime both in the morning and in the evening the total flexitime is summed into one balance.
day balance calculation rule
Calculation rules are used in the time calculation process for additional calculations on day balances. In the time calculation process, the system reads the parameters that are defined for the calculation rule and compares these with the created day balances from the day scheme to which the rule is attached. If the defined conditions are met, the calculations will modify or create new day balances.
day scheme
A day scheme is a description of a working day. The day scheme consist of a mandatory part defining working hours, flexitime intervals, scheme type and wage type. The optional part describes rules for overtime, additional time intervals, calculation rules, breaks, time rounding rules and overlapping intervals.
day total calculations
Calculations performed on the total day balances. The calculation rules are defined as an optional part of the day scheme.
Abbreviation for Database Audit Management.
debit advice

A debit advice procedure indicates the method of payment authorisation that is used by banks to allow vendors to collect their payments from the customer's account.
debit code
A debit code is used to charge an order line internally; meaning that the internal customer that is defined in the Debit code table will be charged for it.
debit note
A document which can be created when there will be differences between incoming payment and invoices/credit notes.
default purchase unit
Type of unit handling in IBS Enterprise. Used when you create Item/Supplier records in the Item file (Item file, Supplier information panel). The default purchase unit you register in the Item file, System units panel will default there. It is also used when you create purchase order lines, i.e. registering an item that is not defined for the supplier in the Item/Supplier file. The lines will receive the default purchase unit.
default purchase price unit
Type of unit handling in IBS Enterprise. Price unit handling is typically used when you want to price your items in a different unit than the purchase unit. If you let the system automatically price the order line, the price of the item will be presented in the Price unit from where the price is retrieved (e.g., Price list, Supplier agreement). If the user prices the order line manually, the search for the price unit varies depending on the Pricing unit set-up.
default sales unit
Type of unit handling in IBS Enterprise. Typically automatically retrieved to the order line if you do not manually enter a unit. (You can, however, change to any other unit defined for the item). If no default sales unit exists in the system, you have to manually enter a unit on the order line and can use any unit defined for the item. Exception: If Display/Entry Unit handling is activated, utilizing delimiters, the display/entry unit is retrieved.
default sales price unit
Type of unit handling in IBS Enterprise. Price unit handling is typically used when you want to price your items in a different unit than the sales unit. If you let the system automatically price the order line, the price of the item will be presented in the Price unit from where the price is retrieved (e.g., Customer contract, Price list, Sales pricing method). If the user prices the order line manually, the search for the price unit varies depending on the Pricing unit set-up.
Demand is a number, accumulated monthly or weekly, used for doing accurate predictions or to determine the Forecast. Demand allows the user to predict when products need to be purchased to prevent stock outages.
demand plan
The demand plan is used to define an area for which a sales forecast should be created in IBS Inventory Control. It allows you to quickly update, delegate and review the forecast figures. Each demand plan is connected to a hierarchy that specifies the sales related keys for which information should be retrieved.
demand plan hierarchy
Each demand plan must be connected to a hierarchy that specifies the sales related keys for which information should be retrieved. Each hierarchy set can include up to nine item and customer related hierarchy keys.
demand plan imports
Data from different sources can be imported in order to create a demand plan based on the imported details.
dependent demand
Demand that is directly related to or derived from the BOM for other items or end products, e.g. sub-assemblies.
deposit group

The deposit group is linked to the cash register to drive the banking.
depreciation curves
Is the curve used for the depreciation of assets.
detail planning
A function in IBS Manufacturing that displays in what order open manufacturing order operations should be run for a specific work centre or a department section.
Abbreviation for Data Interchange.
difference documents
Cash discounts, hidden discounts, exchange rate differences and debit note differences.
differential tax

Differential taxation is an attribute relating to turnover taxation wherein the base amount on which VAT is to be levied, is the difference of the sale and purchase price of the item.
dimension set
Is a set that defines the account part structure and the length of each account part. Only one set can be used for each company but one set can be used for several companies.
direct purchase
Indicates that the purchase order should be created and linked to the manufacturing order material as transit order.
display/entry unit
Type of unit handling in IBS Enterprise. Ideal when you sell items in uneven amounts compared/according to the stock unit. Partial units can easily be dealt with using decimal positions for the Display/Entry unit or by a dual display/entry of both the Display/Entry unit and the Stock unit separated by a user-defined delimiter. You can use this type of unit handling together with delimiters to be able to mix two units in one quantity field. If you choose not to define a delimiter, you should at least register your Display/Entry unit for the item with decimal handling. Display/Entry unit type handling is optional and function controlled. If this functionality is activated, the Display/Entry unit will be visible on all panels where the quantity is normally displayed, by default, in the stock unit. The stock unit will be replaced automatically and presented in the Display/entry unit.
distribution resource planning (DRP)
DRP is a planning method handled within IBS Supply Plan for analysing expected/actual demand and available stock level in future periods, which allows you to identify future expected replenishment needs.
document selection option
Selection options are used to control the way open documents are displayed on the A/R settlement workbench.
document settlement option
Document settlement options control the action that should be taken for a document during settlement.
domestic payment type

This payment type is used for payment transfer from account to account within Denmark in currency DKK. The category code used here is 0. See: payment type
Time when a resource is scheduled for operation but is not producing for reasons such as maintenance, repair or setup. This information is used in reports for production statistics.
A draft is a preliminary and proposed grouping of invoice claims under one document number that has not yet been accepted by the debtor.
drawer bank

The bank from where the payment has been electronically transferred.
drawing number
The drawing number refers to a visual presentation of the dimensional characteristics of a part or assembly at some stage of manufacture.
driver program
A job that is run in the background, used to monitor interpret or create a message, when an event or alert is detected by IBS Alert Management.
drop ship
In the Drop Ship process, an item does not actually pass through the distributor's inventory, although the money is posted in and out of Accounting.
abbreviation for distribution resource planning.
DRP SST percentage
Indicates the percentage that determines how much safety stock should be stored in the supplying warehouse. Percentage is only allowed if the warehouse is supplied from another warehouse. See: DRP and SST
dynamic base
For calculation and redistribution transactions you determine your own rules based on fixed percentages or on a dynamic base which is constantly changing, i.e., amounts, quantities, statistical values or budgets.
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each pick
A warehouse strategy in which individual items are picked from opened pallets; this could be a physical area where individual items are picked. See: case pick

EANway is an internationally recognised method for the facilitation of more efficient replenishment within supply chains. Large retail groups set electronic trading standards which are promoted by GS1 Australia (formerly EAN Australia). The standard is designed to minimize handling costs by ensuring accuracy and enabling automated cross docking at retailer distribution centres of orders for multiple retail outlets (stores).

This method, basically, aims in automation of ordering and reception processes, enabling automated cross docking at retailer distribution centres through scan packing of shipments by store (retail outlet) and provision of advance Shipment Notification.

EANway order

An EANway order is a special kind of DI order, received from the customer, which has a total item quantity and a breakdown by store. When it is received it is created as a Customer purchase order (CPO) which is a step prior to the creation as sales order. There are further validations of price and stock, etc., before the sales order can be created.
economic order quantity (EOQ)
EOQ is the result of an EOQ replenishment calculation, the most common of which is the Wilson Formula. The Wilson Formula calculates the most economical quantity to buy, whereas the Demand Control method ensures inventory is in stock irrespective of associated economic parameters such as Carrying Cost.
Abbreviation for electronic data interchange.
A method subtype used in IBS Enterprise when exchanging DI documents with a trading partner.
Abbreviation for electronic funds transfer.

A Nordic standard for electronic invoicing, developed by the eInvoice Consortium.
electronic data interchange (EDI)
Electronic Data Interchange is the computer-to-computer communication of data using a standardised format, permitting the recipient to perform standard business transaction functions. EDI commonly refers to the two world wide document standards EDIFACT and ANSI X.12. While the format can be "standardised," do not expect it. Frequently EDI set-ups are customer-specific.
electronic funds transfer (EFT)
Electronic processing of financial transactions and information, which reduces administrative costs, delays, and errors.
empty pallet instruction
This is a pick instruction, transferred to an R/F terminal, informing you about a location where there is an empty pallet that should be moved.
The third party software for the translation of DI messages.
end item
A finished product.
engineer calendar
It is possible to keep a calendar for each engineer. When hours are assigned in Service planning, the engineer calendar is also updated. Calendar events can also be updated directly using the Work with engineer calendar menu item.
engineer category
Different engineer categories are used in the Skill level matrix. The engineer category is given for every engineer in the Service engineer table.

The entity associated with the selected trading partner. The internal company brand for incoming/outgoing EDI messages, and is contained within the EDI Interchange envelope as either the receiving/sending party respectively. See: trading partner
Abbreviation for economic order quantity.
The economic order quantity which is calculated on the basis of year forecast and year forecast DRP. The quantity is updated when SP calculation for *BASE version is run. See: year forecast DRP and SP
EPR tax

Foreign companies doing business in Finland on a temporary basis, and self-employed individuals temporarily are entitled to request an entry into the pre-payment register maintained by the Finnish tax administration. The advantage of registering is that the receipts of invoiced amounts will not be subject to withholding of tax at source.
error log
A dynamic record that is kept of all alerts that have encountered a problem and not been processed in the manner in which they should have been. This log also contains the history of those events that have been successful.
escalation days
The number of days that are set to pass before a message has not been acted upon and is regarded as old enough to be promoted to a next level users to address.
escalation level
The support level the request is moved to when the request has been delayed.
EU VAT sales report
Former Quarterly Sales Listing (QSL). The EU VAT quarterly or monthly sales report is one of three reports required by the EU (the other two are the Intrastat declaration and the monthly VAT declaration). The EU VAT sales reports include all the goods and service sales transactions to other EU countries done over a quarter or month, or for an entire year.
event type
The parameters and conditions that are configured in IBS Alert Management. An occurrence in the system that is designed to trigger a message to the receiver of the event.
exception date
If there is an exception specified for a date the day scheme of the exception will override the day scheme of the standard week or the rolling scheme when calendars are created.
expected batch amount
Expected batch amount is entered when creating a new batch (a first voucher is created in the new batch) which is the sum of the transaction amounts that you expect will be registered in the batch. See: open batch
expected rebate amount
The system can be set up to calculate expected rebate amounts for a sales order line (or a quotation line or for customer service enquiry). The calculated amount will be based on the current information retrieved from matching rebate agreements. One expected rebate amount can be the sum from rebate amounts from several rebate agreements. See: customer/supplier rebates
external company
Another IBS Enterprise company in another IBS Enterprise system, but still within the same iSeries.
external (reporting) terminal
Terminal used for time reporting which is not directly connected to the iSeries. For instance a PC using the Windows Reporting Client of IBS Time or any other type reporting equipment sending data to Time.
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A declaration statement/notification about foreign transactions done by the residents to NBB as required by the Belgium law. Branches and operational offices established in Belgium of foreign law firms have residential status. Therefore, they must also notify the NBB business they do with foreign countries, including transactions with the main office on which they depend. These transactions can be of purchase or sale of services with foreign countries who meet the criteria, defined by the regulations of the NBB in relation to the VAT. See: NBB and NBB declaration
fair share distribution
This IBS Enterprise function handles IRO's for products that have a high demand but low supply. The fair share distribution function takes the ratio of the demand quantities from each warehouse and applies it to the total available quantity.
family item
A family item is an end item that you want to configure, i.e. an item that is a variation of a standard design. A family item can also be identified for a group of components with the same characteristics.
Abbreviation for financial charges allocation.
fictitious item
A fictitious item means that the item code can be used for a non-tangible item that you can still invoice and process in the system as a normal item would be.
Field Reference File (FRF)
A tool for defining the fields that are to be used in IBS Enterprise files.
fill rate
A customer service ratio. A set of values that measure performance based on the volume of item orders that are shipped on time, complete, and without substitution.
An exception to the rule, in terms of valid parameters. If IBS Alert Management detects a record or occurrence that is valid, there may still be a filter in place to cancel an event being created. This may be, for instance, to stop more than one of the same messages being sent repeatedly.
finite capacity
See: critical resource

The financial statement is the general layout of electronic bank statement files used by all Dutch banks. See: CODA

A standard for electronic invoicing developed by the Finnish Bankers' Association.
firm allocation
Extended functionality to the existing Sales order allocation routine allowing you to automatically allocate stock for customers during sales order line entry. Manual creation of a sales order allocation is bypassed. Instead, the stock for the customer will be reserved/confirmed during sales order line entry if the sales order is flagged for Firm allocation, the dispatch date for the order line is within the time horizon and the entire quantity is available. See: Sales order allocation
fixed price
See: charge method
A device for supporting work during machining.
floor stock code
The floor stock code indicates if material connected to a manufacturing order will be backflushed or not.
Prediction of sales and use of products in future periods and years so that the correct inventory levels can be attained in advance.
forecast period
The forecast period is used in combination with a supply plan version when the MRP is created. It indicates in which period the netting should start.
foreign payment type

This payment type is used for payment transfer to a supplier account outside Denmark, in a currency other than DKK. The category code used here is 1. See: payment type
forward contract

Forward contract is a contract agreed with the bank for the exchange rate.
Forward Maintenance
Forward maintenance is a mass update scheduler that allows you to carry out changes to your Item or Business partner file. This gives you the ability to select customers or products based on one set of criteria and change one or more attributes globally.
Abbreviation for Field Reference File.
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German acronym for 'principles of data access and verifiability of digital documents'.
get new prices (GNP)

Indicates if the current applicable system unit price is to be applied to the order lines. Otherwise, the system will apply the incoming unit price.
global trade item number (GTIN)

The global trade item number is used to identify trade items (products and services) sold, delivered, warehoused, and billed throughout the retail and commercial distribution channels. It provides an accurate, efficient and economical means of controlling the flow of products and information through the use of an all-numeric identification system. This global identification system ensures that the corresponding electronic communications will contain information unique to their company and products.

Abbreviation for get new prices.
gross forecast
Estimation of future demand without taking actual stock, safety stock and open orders into consideration.
gross margin
Gross income divided by net sales, expressed as a percentage.
gross profit
The total sales revenue of an organisation, less the cost of the goods sold. The cost of the goods sold includes their purchase price and costs of bringing them to a state to be sold but not the costs of distribution, general administration or finance costs.
group order
Group orders are created for manufacturing orders which have an operation in common or which are created from the same material. All manufacturing orders belonging to the same group order are handled at the same time.
Canadian sales tax acronyms. Canadian sales tax is more like European VAT than US sales tax.

Abbreviation for global trade item number.
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handheld unit
Commonly called an R/F terminal or R/F device. See: R/F terminal
Is the ID of the employee that is responsible for handling the tasks related to an (or range of) item(s). The tasks involved can range from maintaining the item information in the Item file to entering sales or purchase orders. This value is defined in the Signature table.
hazard codes
Internationally recognised codes defining the dangers or hazards associated with dangerous goods, for example "C - Corrosive" and "E - Explosive".
hazard symbols
Internationally recognised pictorial representations of danger or hazard codes, for example 'Corrosive - Test Tube and Hand' and 'Explosive - Exploding Ball'.
hazardous goods
Items that could cause harm if incorrectly handled during storage or shipping. IBS Enterprise has elaborate functions to deal with handling hazardous goods.
header discounts
Discounts, held in the form of a percentage, that are connected to the order header and are held at header level. They are also visible on line level for each line where order summary discounts are allowed and that contributed to the total upon which the discount was based.
See: demand plan hierarchy
history log
A dynamic record that is kept of all alerts that have successfully been carried out by IBS Alert Management. This log also contains the errors that may have been encountered by the system in processing AMT messages.
horizon date
The horizon date is the final date for completion of the requirements which are included in the MRP run.
hours worked
The time you have spent on this request at one time.
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Abbreviation for International Bank Account Number.
Abbreviation for international financial reporting standards.
abbreviation for the integrated file system situated on a server.
IFS communicator
The IFS communicator type is used in different routines to connect to the IFS (Integrated File System).
inbound shipment
The purpose of a shipment is to simplify the confirmation by consolidating several orders and order lines to be confirmed together. In addition, when a shipment is created, costs which are over and above the price paid to a supplier for the goods can be attached to the shipment and apportioned over each order line included in the shipment. Examples of such costs are freight, duty, insurance and handling costs. See: Landed cost
independent demand
Demand for an item that is not related to the demand for other items, e.g. end items.
inpayment payment type

This payment type is also known as Domestic with payment reference. This payment type is used when payment reference information is needed, which is comprised of customer ID + invoice + control digit, i.e. the Payment instruction. It is sent together with the bill for the delivery of goods and/or services, which is prepared by the payee. The payer can either pay through a designated bank account or by means of a cash payment at a designated agent (bank or non-bank). When a payment is made via a bank account or an agent, the payment reference indicates from whom the payment will be received. The category code used here is 3. See: payment type
A way to employ a set of rules for dividing an invoice into multiple payments. This IBS Enterprise function will create, with its relative due date, an A/R record for each instalment.
instruction key

An instruction defines additional information for the bank concerning the payment processing and is identified by a key.
integrated supply
A distribution strategy that encompasses the entire supply chain whenever it includes the customer or manufacturer. It is a strategy in which distributors monitor their customers' consumption and replenish them accordingly.
An integrator is a distributor that sub-contracts delivery of certain product categories to their customers. All distributors strive to be an integrator. See: consolidator
interactive requests
Transactions sent to another IBS Enterprise company that require an answer to be sent back, for example, availability control.
interface file
The Business Information Warehouse interface file, ANTBIF, allows updates into IBS Enterprise from internal and external environments. For example: this file can be loaded with budget data created on a PC client and then updated into IBS Enterprise. It is possible to use this file to update balances, opening balances and budget information.
interface liquids in voucher
Interface liquids are those A/R cashbook transactions that are transferred via the interface into the Open batch environment. See: open batch
interface transaction
Interface transactions are all the transactions which are transferred via interface into the Open batch environment. See: open batch
interface voucher
Interface vouchers are all vouchers which are transferred via the interface into the Open batch environment. See: open batch
internal company
Another IBS Enterprise company within the same IBS Enterprise system.
internal replenishment order (IRO)
IRO's transfer stock between warehouses and are created either manually on demand, or as calculations in IBS Inventory Control.
international financial reporting standards (IFRS)
Financial reporting standards developed by the European Commission to which all listed enterprises within the EU will have to convert by 2005. European wide use of IFRS will improve transparency, comparability between and scrutiny of quoted companies.

Process of sending the VAT declaration report via the Internet.
a declaration - one of the three reports required by the EU (the other two are the EU VAT sales report (monthly or quarterly) and the monthly VAT declaration. The INTRASTAT declaration is a monthly report.
A document containing a list of items provided or work done together with their cost, for payment at a later time.
invoice matching
A/P Invoice Matching is the IBS Enterprise function that reconciles vendor invoices. It allows the user to manually "match" a purchase order (PO) with an invoice to account for any discrepancies between the order and what was received. If the A/P Automatic Invoice Matching routine is activated, invoice lines are automatically matched with purchase order lines by the system.
Abbreviation for internal replenishment order.
Abbreviation for International Standards Organisation.
item assigned location
In a warehouse, item assigned locations are reserved for one item only. These are typical pick locations.
item class
The item class defines if the item is kept in stock or if it is purchased/manufactured on demand. Valid item classes are 1 (Stock item, standard), 2 (Non-stock item, standard), 3 (Configuration item) and 4 (Special).
item classification
Functionality to classify your items by grouping structures, characteristics and values to ensure the creation of a unique entity when creating your items and thus allowing the end-user to accurately search for items.
item classification group
Part of the grouping structure within the Item classification functionality. An item classification group holds a collection of characteristics defined for a unique combination of an item classification group/Item classification main group. Can group one or more Item classification profles 1. See: item classification grouping structure
item classification grouping structure
The unique combination of Main group/Group/Profile 1/Profile 2. Each and every item can belong to one (and only one) Item classification grouping structure under which they will be classified during item creation using the Item Classification functionality.
item classification main group
Part of the grouping structure within the Item classification functionality. An Item classification main group holds a collection of Item classification groups within the same Item classification main group. See: item classification grouping structure
item classification profile 1
Part of the grouping structure within the Item classification functionality. A subset of items within the same Item classification group. The Item classification profile 1 can inherit some or all characteristics of the Item classification group to which it is attached. By definition, 2 or more item classification profile 1's may belong to the same item classification group but it does not necessarily mean that they must share the same set of characteristics. See: item classification grouping structure
item classification profile 2
Part of the grouping structure within the Item classification functionality. Allows the attachment of characteristics directly. It is primarily used to define those characteristics that would apply to one or more Item classification profile 1. See: item classification grouping structure
item count
Item count is one of the types of stock take that can be performed in the warehouse. For this type of stock take you count a specific item in a number of locations. See: Stock take, location count
item file
The database which contains the items that are purchased from suppliers (e.g. from office equipment to raw materials) and sold to customers (e.g. end product/finished goods).
item segmentation
Item segmentation is a function used to categorise (split) items into different logical, meaningful segments. A segment could represent an item classification, a code for the manufacturer of the item, its colour, size, model, or anything that represents a value within the total item.
item structure
The item structure consists of a bill of material and a bill of routing. The bill of material defines the components that are necessary for the production of the end item or the sub-assembly item. The bill of routing defines the operations that have to be performed in order to produce the end item or the sub-assembly item.
item type
The item type defines if the item is purchased or manufactured. It also controls how the items are handled in the material requirement planning and in the pull-planning. Valid item types are 1 (End item), 2 (Sub-assembly), 3 (Material), 4 (Purchased), 8 (Forecast item) and 9 (Free usage).
item variant
See: variant
item version
The item version defines the version number that is the last engineering version to be used when manufacturing the product or purchase of components.
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job control
Is used to control the execution of batch jobs and to set up job streams in the IBS Enterprise system.
System code for the Journal Number Series.
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KID (Customer Identification Number) is a set of information for a customer that is agreed with the bank, i.e. BBS. See: BBS
kitting list
The kitting list can be printed in the manufacturing order routine if one or several components on the manufacturing order are warehouse management controlled. Apart from displaying information about the components of the manufacturing order, the kitting list also displays the suggested pick and put away zones and locations.
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landed cost
Individual costs incurred during the transportation of the goods from the supplier. The Landed Cost module provides a means of calculating the shipping cost for each received shipment line in order to spread the freight costs equally within all of the products in a shipment. The calculation is based on weight, volume, and value of the product for individual components. This function helps the user meet the target profit margin for product sales.
lead time
The lead time indicates the number of days it takes to manufacture an item. It is used for sales order availability check.
life cycle
Life cycles are a way of differentiating the stages a modification goes through. Each life cycle stage has its own library in which to store source and objects.
Limits are applied to parameters, in order to sift out relevant details. For instance, a date range may be used when searching for new orders. The parameter would then be the date, with a date range being the limits in place.
line connection
Line connection is the relationship between any kind of lines (e.g. sales quotation lines, sales order lines or invoice lines) which are connected to each other.
line discounts
Discounts, either in the form of a percentage, or an amount per sales unit, that are connected to the line and are held at line level.
line receiving
Line Receiving is an IBS Enterprise term describing a function that does not require barcodes, but was created with barcode reception in mind. Scanned products are received as they come off the truck and confirmed as the line is received. This saves time because items are not staged and counted but received as they come off the pallet. The on-hand inventory quantities are quickly and accurately updated because the supplier barcode is cross-referenced with our product code.
link type
a value to denote the type of link for a connected line (order, quotation, or invoice).
liquids in voucher
The A/R cashbook transactions in a voucher. See: open batch
loading list
A loading list is the report that tells how a route truck should be loaded with a particular shipment. For example, the products for the first customer's delivery should be the last item or pallet to go on the truck.
Locations are defined within the different warehouse zones. There are two main categories of locations that can be defined in the system: regular locations and bulk locations. Regular locations must always be defined with measurements. Bulk locations do not have a size defined and they can store multiple items. Picking can be performed from all bulk locations.
location count
Location count is one of the types of stock take that can be performed in the warehouse. For this type of stock take you count different items in a selected location. See: Stock take, item count
locator system
A warehouse strategy that makes the best use of the physical space in the warehouse by letting the computer calculate the products' location in the warehouse based on location size and product size (by cube).
A numbering scheme that enables the user to determine each reception or each production batch from a supplier.
lower level code
A number that identifies the lowest level in any bill of material at which a particular component appears.
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Information sent to external reporting terminals.
An approach to production in which a product is made after the receipt of a customer's order that incorporates a customer-defined design. This approach requires the ability to use a configurator to create a BOM on the fly.
man factor
The number of people multiplied by the capacity to make up the nominal total capacity per day.
The DIS-FIN mapping program displays how the account part specifications for a DIS transaction type are mapped to the possible FIN account numbers per account part. The mapping information makes it possible to identify problems with 'broken chains' or missing specifications.
The profit when expressed as a fraction, or percentage, of the Sales price is known as the margin and may simply be shown as: Margin = Profit/Sales Price.
The profit when expressed as a fraction, or percentage, of the cost price is known as the mark-up and may simply be shown as: Mark-up = Profit/Cost price.
master plan
Master plans are demand plans that are linked to one or several subordinate demand plans (sub plans). By copying a number of sub plans with a common item or customer key to a master plan, you can run the IC calculation once instead of for each individual sub plan. All sub plans are updated along with the master plan. See: Sub plan, demand plan
material requirement planning (MRP)
A method used for the planning and controlling of manufacturing and purchasing. By analysing existing sales orders, purchase orders, manual reservations and manufacturing orders, MRP calculates the requirement of parent items, sub-assemblies and components in one calculation.
material safety data sheet (MSDS)
A document that contains details of the dangers and hazards associated with chemicals and other substances that are classed as dangerous or hazardous goods. The document is divided into sections covering, amongst other things, the handling, storage and transportation of this type of item.
Abbreviation for multi distribution company. See: MDC customer
MDC automatic matching
This functionality enables to set up the system to automatically match A/R invoices and invoice lines created in an MDC supplying company with purchase order lines created in an MDC demanding company in IBS Distribution.
MDC customer
A customer specified in a Supplying company. Represents the Demanding company and will be used on sales orders created from the Demanding company.
MDC demanding company
The company that enters the order against the Supplying company. Can receive goods from a Supplying company into transit warehouse for delivery to end customer or into a normal warehouse (stock replenishment order). Will always send the invoice to the end customer.
MDC direct delivery
The sales order is placed in the Demanding company and the goods are delivered directly from the Supplying company to the end customer.
MDC direct jobs
Batch jobs automatically started at first log on to the system. Handles the transfer of information between IBS Enterprise companies.
MDC structure handling
If an order structure in the Demanding company should be transferred to the Supplying company, the entire structure with the same characteristics will be transferred. Neither the structure type nor the structure itself have to be defined in the Supplying company, but the items do.
MDC supplier
A supplier defined in a Demanding company. Represents the Supplying company and will be used on the purchase order created, stock replenishment or BtB purchase order.
MDC transit delivery
The sales order is placed in the Demanding company and the goods are delivered via transit stock in the Demanding company to the end customer.
measurement type
The measurement type could for example be used to define the reading of the amount of copies taken with the copy machine. Each object can have a maximum of four measurement types.
Is a tool for handling all menus and menu items within IBS Enterprise.
A menu holds a number of tasks specific for that area.
menu item
A menu item is a task on a menu (which calls a program or command).
1. In IBS Time: The request or data sent to a process is called a message. The message consists of an identification part and data (parameters).

2. In IBS Alert Management: When an alert has been detected by AMT, a message (sometimes with actions that can be performed) is sent to those persons or groups who are configured as the receivers, informing them of this event.

milestone reporting
Milestone reporting makes it possible to automatically create operation reporting. In a bill of routing, certain operations are defined as reporting points, meaning that reporting is done manually for these operations. The system will backflush the reporting for all other operations from the present operation to the previous reporting operation.
Abbreviation for manner of transport.
movement instruction
This is an instruction, transferred to an R/F terminal, informing you to move items from one location in the warehouse to another. The movement instruction contains the steps pick and put away.
Abbreviation for maintenance and repair operation.
Abbreviation for material requirement planning.
See: material requirement planning
Abbreviation for material safety data sheet.
MS Excel Upload

The MS Excel Upload module allows you to upload the budget and G/L transaction data directly from the MS Excel to the budget and transaction files of the system.

The MT940 (MT = Message Type) electronic account statement is an international standard that was developed by the SWIFT society for the paperless transmission of account information. This standard is used by banks all over the world. In particular, MT940 is used to provide bank information to clients' cash management, treasury systems and accounting applications. See: SWIFT
multi invoice number series
Functionality allowing you to use different number series for invoices of different kinds. This functionality is primarily used if a specific number series is required for a specific warehouse or country.
multiple quantity
The multiple quantity is used to adjust the quantity on order proposals in MRP and Pull Planning. The required quantity is adjusted to its nearest multiple.
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name notes
Name notes are used in the sales and purchase order entry programs to display a note ("message") when you enter an order to a customer/supplier for whom a note exists, and to retrieve the note text to the order entry panels and write it on order related documents. Notes can be created for either a single customer/supplier or for all customers/suppliers in a name note group. Name note groups are defined in the Name note group table and customers/suppliers are connected to name note groups in the Name note group member table.

Abbreviation for National Bank of Belgium.
NBB declaration

Required additional declarations depending on the type of business a company is doing. The input is used to conduct a number of statistical surveys for the compilation of Belgian balance payments. These declarations vary in terms of the layout as well as to the type of enterprises who are legally obliged to submit the declaration. See: NBB
Abbreviation for non-conformity certificate.
net amount
The Net price multiplied by the quantity.
net line amount
The Net line price multiplied by the quantity.
net line price
The non-discounted price (gross sales price minus any included VAT) minus all Line discounts. The net line price does NOT include deduction of Header discounts.
net price
The non-discounted price minus ALL discounts, i.e. both Line and Header discounts.
net profit
The profit of an organisation when all receipts and expenses have been taken into account.
non-conforming product
Product that does not meet the defined conformity criteria.
non-conformity certificate (NCC)
The Non-Conformity Certificate is the document created when items are rejected during the quality control process. The certificate contains details of the items rejected such as supplier, order number, quantity and reasons for rejection. It also holds details of whether or not the items are usable and in which stock category they are being held.
non-conformity stock
Damaged goods.
non-discounted price
The non-discounted price represents the gross sales price, i.e. the sales price minus any included VAT. This is the initial price that discounts are calculated and applied upon.
An item offered for sale by a distributor on a special order basis. The item may or may not be part of a product line that the distributor is authorised to sell, or it may be one where similar items are already offered from stock. For most distributors of durable goods, non-stock items comprise about 30 percent of their total sales volume. In businesses in which product technology is higher, the Non Stock percentage will also be higher.
number of consumption days
This order rule creates a proposal line in MRP with the total requirement during a specific period of time in the future. The number of consumption days define how many days, starting from the first shortage day, should be included in the calculation.
null suggestion handling
The null suggestion handling decides if null suggestions should be created or not. An item becomes a null suggestion line if the available quantity is higher than the reorder point. In other words, there is no need to buy the item at this time.
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Item + serial number, e.g. a copy machine that is sold to a customer. Service is done to a specific object.
object configuration
The main task of configuration information is to describe the object components. For example, a car may have components such as: a V8 engine, air conditioning, cruise control, four airbags, CD player, and so on.
object history code
History codes are used to register different object events in IBS Service. For example, the creation of the object, the change of the object
customer, the assignment of the object to an agreement, etc.

OCR (Optical Character Reader) is a system used for automatic update of A/R payments.
Abbreviation for original equipment manufacturer.
Abbreviation for order fulfilment rule.

Abbreviation for Overschrijving met gestructureerde mededeling or transfer with structured description.
open batch
Open batches contain A/R payments/settlements which can be maintained, i.e. the batches are not yet updated (closed).
open order
A sales order that is received but not yet shipped.
operation number
A single step in the bill of routing for an item.
order fulfilment rule (OFR)
An IBS Enterprise term. Logic, controlled by four codes, that reflects the customer's demands on order and delivery. Used when automatic fulfilment is turned on.

OpusCapita is a banking software that is used as a communication module between IBS Enterprise and banks.
order assignment
The Order assignment functionality allows you to easily select sales order lines or pick list lines when you are manually creating outbound shipments. The lines are assigned to the shipment through the Work with outbound shipments, Order assignment routine. The functionality determines the delivery sequence (a number that will correctly position a stop along the route) for the shipment addresses. The delivery sequence will be assigned to the addresses in the order that the sales order numbers or pick list numbers are entered in the routine.
order network
The manufacturing orders for sub-assembly items can be created automatically when a manufacturing order is created for an end item. In this case, the manufacturing orders for the sub-assemblies and the end item form an order network. The order quantity for the sub-assembly items depend on the quantity ordered on the main order. All manufacturing orders within the order network can be accessed and maintained from the same panel.
order period
The order period refers to how often the item is planned in Pull Planning. If the item is planned every second day the order period is 2. The total lead time for an item consists of the order period and the lead time.
order proposal
A calculated quantity to be purchased/manufactured to a specific time period where requirements and planned reception, actual stock on hand have been taken into consideration.
order rule
Defines if the order proposals in MRP should be created lot-for-lot, with a fixed order quantity, according to number of consumption days or gross requirements. The order rule is defined in the Item file.
order type
An IBS Enterprise term for the flexible method that enables the user to tune the paper process of an order shipped out of the warehouse.
original equipment manufacturer (OEM)
A company that uses a distributor's material as part of the product they manufacture.
outbound shipment
Outbound shipments simplify the transportation of goods by co-ordinating deliveries of different order lines out of the same warehouse.
Overlapping operations can be defined in a bill of routing. If the overlapping value refers to a quantity, the second operation can start when a certain quantity has been produced for the first operation. If the overlapping value refers to a percentage of workload time, the second operation can start when the defined time has elapsed.
overlapping intervals
Overlapping intervals are defined as an optional part of the day scheme. Overlapping intervals are used to create transactions for presence time in addition to those created in the base calculation.
overstock location
A location in a warehouse allocated to additional products that are not currently needed. This could be a location in the back of the warehouse or one accessible only with a forklift.
overtime intervals
Overtime intervals are defined per time code as an optional part of the day scheme. By using overtime intervals it is possible to describe different rules for overtime depending on which time code that is used when overtime is requested.
own bank

The main bank of which the institution in question is a subsidiary.
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The basic conditions that are searched for during the monitoring of IBS Enterprise, that is carried out by Alert Management. These can be in the form of order number, dates, amounts, names, etc. When detected, these are then compared to the other conditions to see if the parameter is valid and if a message or alert is to be created.
Parcel carrier

The Parcel carrier functionality enables to automatically create a consignment for a sales order during pick list confirmation.
parent item
An item that is produced from one or more components.
payment folder

A/R payments are received by the company using payment reference into a folder that is located in the IFS and known as the payment folder. It also holds the information about the format of incoming payment, archiving folder location and format program. See: payment reference type
payment maintype

This is a payment category which is defined for banks operating in Denmark. For each major bank there is a separate maintype and it has payment types associated with it, which function as payment modes supported by that maintype (bank). See: payment type
payment method
a payment method indicates to the financial institution how to handle a payment.
payment order
In order to process a rebate payment, a payment order is created. The payment order will then be used to create the credit note that is used for the actual payment to the rebate receiver. See: customer/supplier rebates
payment reference type

Used to receive the A/R payments in IBS Enterprise from a bank. It is comprised of card type, invoice number and customer number.
payment reference type structure

It defines the structure of the payment reference type by specifying the position and characters which should be included from the constituting elements.
payment type

There are three types of payments that can be processed with the help of various payment modes. They can also be referred to as payment categories. They include:

The payment types function differently on different levels; Payment types, when associated with the payment mode, control the information that is sent to bank or financial institution. When they are associated with a payment maintype, then the payment types are the payment modes that are supported by a particular maintype. See: payment maintype


Payment Business Services (PengeinstitutternesBetalingsService) is a joint venture between financial institutions in Denmark. See: PBS LeverandørService
PBS LeverandørService

The PBS Supplier Service is a direct debit service used by suppliers to receive payments from their customers. Agreements are set up between the supplier, the customer and the bank to authorize the bank to draw invoice amounts due for payment from the customer's account and directly credit the supplier's account. See: PBS
PBS Supplier Service

The PBS Supplier Service is a direct debit service used by suppliers to receive payments from their customers. Agreements are set up between the supplier, the customer and the bank to authorize the bank to draw invoice amounts due for payment from the customer's account and directly credit the supplier's account. See: PBS LeverandørService
PC amount
Product costing amount.
Pegging is used in the MRP enquiry to deduce the origin of an order proposal. A reference is attached to the calculated requirement entries, pointing at the closest non-phantom item one level up in the item structure causing the requirement.
Goods requiring special handling because of a short life cycle or special storage requirements.
phantom item
Only one manufacturing order is created if the sub-assemblies are defined as phantom items. The material and the operations belonging to the phantom items will be raised to the level of the end item.
phase element
The project phase can be split into phase elements. Each element describes a specific part of the phase needed to fulfil the customer's request, and each element has its own cost net and gross sales price. The different element types are 1 (Lines), 2 (Services) and 3 (Activities).
physical inventory
Same as the IBS Enterprise term Stock Take. An annual, periodic, cyclical, or emergency count of stock in the warehouse to verify records, determine financial value, or help track down the cause of suspected problems. Auditors often require a full-warehouse or full-company physical inventory at year-end.
Pick an item from a location.
pick list
A document that is printed once, typically used by the warehouse employee (e.g., forklift operator) to determine what items need to be picked out of stock and brought to the loading, or dispatch, area. The pick lists in summary, detail which items, held in stock, have been sold by the company and need to be shipped to the customer.
pick rule
The pick rule defines how the system should search for available stock in the warehouse. The pick rule is defined per item in the Item file, but can be overridden when batches are created in IBS Radio Frequency.

There are four pick suggestion rules: Pick priority sequence (according to pick priority defined for locations), FIFO sequence (First In First Out), Quantity sequence (according to available quantity in locations) and Pick priority, overreservation (reservations in item assigned locations even if the specified quantity is not available).

pick ticket
A computer-prepared list detailing warehouse order filling and shipping operations that result from sales orders or transfers. These documents often show the storage location and may be "zoned" with items grouped together by aisle or warehouse section.
pick/pack instruction
This is an instruction, transferred to an R/F terminal, informing you to pick items from a location and put them into the package located in your resource. The items are packed in the same order as indicated through the instructions. When the last pick/pack instruction has been processed you print the label and the package is ready for shipping.
pick/put type
The pick/put type defines the order in which the R/F batch instructions are displayed on your R/F terminal, i.e. the order in which you are asked to pick and put stock, or to move stock from one location to another. Examples of pick/put types are FOFO (First on, first off) and FOLO (First on, last off).
planned absence
An employee's planned absence is known in advance. Planned absence is stored in the employee calendar and will reduce the expected presence in the attesting panels for days that are not calculated.
planned workload
Planned workload is the resource time for a work centre that has been generated by the MRP order proposals. The planned workload is preliminary since no manufacturing order has been created.
1. In IBS Distribution: The ID of the employee that is responsible for planning all the purchases from the supplier (e.g. buyer). The tasks involved can range from monitoring the inventory situation of a particular (or range of) item(s), to sales forecasting. This value is defined in the Signature table.

2. In IBS Manufacturing: The person responsible for managing the inventory levels, schedules and availability of selected manufactured or purchased items.

planning method
The planning method defines what function should be used when creating order proposals. Valid planning methods are 1 (Purchase suggestion), 2 (MRP), 3 (Priority analysis), 4 (Shortage analysis, ROP), 5 (Shortage analysis, min/med/max).
Abbreviation for preventative maintenance.

Abbreviation for purchase order acknowledgement.
Abbreviation for proof of delivery.
point of sales
Place where sales are made to the customer. A cash register is a point of sales device.
portfolio handling
Portfolio handling is the routine handling cheques and bills, i.e. documents with a value that cover the debt of a customer, and can be exchanged for money.
position number
A position number can be defined for each component in a bill of material. The assembly report can then be printed in position number order, indicating the specific order in which the end item should be assembled.
Abbreviation for purchase requisition.
The calculated cost for a manufacturing order, including material and operation costs, overheads and other cost calculated through the cost model set-up.
preferred pick unit
The units specified as preferred to be picked/put away/counted in different locations with different location types.

For example, different pick units can be defined for the same location type in order to pick different packages from the same location or different pick units from different locations.

preliminary manufacturing order
Manufacturing orders that have been created from a sales order or a project order are referred to as preliminary manufacturing orders. To continue processing the preliminary manufacturing order it has to be released. When a manufacturing order is accepted for production the connected sales order line or project order line is updated with the new accepted completion date.
preliminary workload
Preliminary workload is the resource time for a work centre that has been generated by a preliminary manufacturing order that has not been released.
preventative maintenance (PM)
Cyclical product maintenance performed according to the manufacturer's specifications to prevent breakdown and ensure a longer life. PM decreases overall repair costs because repairs are not done on an emergent basis.
preventive service
A predefined service period for an object having service in regular intervals. For example, a service period is three years having service twice a year. A preventive service calendar is created including service dates. Service orders are automatically created according to the dates in the calendar file.
preventive service calendar
Includes dates for the preventive service. See: preventive service
preventive service suggestion
A suggestion can be made and maintained for the objects that will need service during a specified period.
price list
Contains the price for one or several items.
price unit conversion formula
The configurator formula code is used to calculate the price unit conversion factor to be used for sales price unit
price variance tolerance (PVT)

The price variance tolerance field can be zero or a small dollar amount to avoid price rejections due to rounding or discounts. It is only referred if the corresponding price variance routines are activated for the trading partner. See: trading partner
primary currency
The main currency of your customers and suppliers. All transactions for the customer/supplier are automatically handled in the primary currency, unless another currency is entered manually for each individual transaction.
primary pick
The most frequently used area of a warehouse, which has open cases of products available for each picking. See: case pick
printer control
Is a tool for controlling when a printout should go to different printer queues with different number of copies, hold, etc.
priority analysis
The priority analysis calculates how long there will be stock on hand. The priority planned items are sorted in order of priority, where a priority value below zero denotes a critical item. Critical items must be manufactured or purchased immediately to prevent shortage.
priority value
The priority value is used in the priority analysis and indicates the number of days the stock will suffice. A priority value below zero denotes a critical item. Critical items must be manufactured or purchased immediately to prevent shortage.
pro forma invoice
A document produced prior to shipping. The pro forma invoice guarantees the value of the final invoice. This document is, e.g., a US customs requirement and necessary for companies who internationally export goods.
A process is an iSeries server job waiting for requests to perform different tasks. In Time there are three types of process jobs. The system process performs different batch jobs. Terminal processes serve the communication with external reporting terminals. The payroll process serves the interface from the payroll system.
Product Configurator
IBS Product Configurator is a tool used at order and quotation entry to dynamically configure customer specified products without having to define every individually tailored product as temporary items in the basic data files.
product costing
The calculated cost for a produced item including material and operation costs, overheads and other cost calculated through the cost model set-up. The item's standard cost is updated with the calculated product cost in the Item file.
production lead time
The production lead time indicates the number of days it takes to manufacture a parent item. It is used in MRP and Pull Planning for the creation of order proposals.
production technology code
The production technology code can be used as a grouping field on operations to have the possibility to set default values for run priority and run sequence for the detail planning and Planner view functions.
The Net price minus the cost value.
profit margin
The ratio of the gross profit of an organisation to its turnover.
Project Management
IBS Project Management contains functions that provide a good decision foundation for rationalising the project administration. This application can be used for very heavy projects with constructions, manufacturing, purchasing and installation. It can also be used as a follow-up tool for a number of sales order and activity costs.
promotion exception
a customer or supplier that does not conform to a particular defined condition comes under exception and can be omitted from any discount or promotion.
proof of delivery (POD)
Some distributors require a signed document, prior to issuing the invoice, informing them that the goods or service have been delivered. IBS Enterprise accommodates this need.
pseudo account
Pseudo account is another account which is used to retrieve the account combination on which the transfer must be booked. These transfer are the ones which are done from one bank to another within the same company. And the transactions to be posted in the accounting are not payments, but pure G/L transactions between two accounts.
pull planning
A method used for the planning and controlling of manufacturing. Pull Planning checks the items against the time axis and creates order proposals for either purchase or manufacturing orders for items with a shortage. Pull Planning creates order proposals for one level at a time, starting with the parent item. Order proposals can be analysed either in a priority analysis or a shortage analysis.
purchase order acknowledgement (POA)

The purchase order acknowledgement (POA) is a confirmation of a purchase order. It is sent electronically, instead of calling or faxing your customer, to acknowledge that the purchase order has been received.
purchase order type
When entering a purchase order, the purchase order type decides what kind of order is to be entered into the system, e.g. if the system should produce an order or a return note, batch print or direct print of the order. A BtB purchase order type can have two different types of delivery, i.e., transit delivery or direct delivery.
purchase requisition (PR)
A request to buy an item and part of pre-purchase handling. The purchase requisition functionality in IBS Enterprise allows for the quick and easy entry of purchase requisitions from which a request for quote (RFQ) can be automatically created, and thereafter a purchase order, or a purchase order directly. It is especially important for requisitions of non-stocked items and when supplier is not known. Users can enter the minimum of details that are later controlled, completed and attested (if required) by authorized administrators.
Put an item to a location.
put away
Process of placing stock in its appropriate warehouse location after it is received from the supplier.
put away from bulk suggestion
The put away from bulk suggestion suggests the best location, based on the put away rules, to place the goods. Put away from bulk suggestions are created when you want to empty a location (for example a receiving location) and distribute the goods in the warehouse.

Abbreviation for price variance tolerance.
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Abbreviation for quality control.
quality control note
Document for quality control personal, what should be inspected.
quality control (QC)
A sampling method used to determine that received goods are at the expected level of functionality and reliability.
queue mode
In queue mode you will see the request that has not got a handler assigned to it.
queue time
The time in hours between two operations. The queue time is defined before the normal operation time.
A written statement indicating how much goods or services will cost. In IBS Enterprise there are sales order quotations and purchase order quotations.
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Risk phrases. Internationally recognised phrases identifying in simple terms the risks or hazards associated with dangerous goods in normal use, for example R1 (Flammable) and R21 (Harmful in contact with the skin). R-phrases are found attached to CAS numbers and in Section 15 Regulatory Information section of an MSDS.
radio frequency (R/F)
A system that uses R/F waves instead of wires to transmit information, allowing real-time interaction with a host and a handheld device.
random warehouse
Random Storage Method (In Warehouse). Putting stock anywhere it will fit in the warehouse and recording the location in the computer. With this method, the same item can be in several locations; it requires that items are measured for their cube, and that the locations are measured for the capacity size (cube).
rate UOM
A rate unit of measure is defined on rebate agreements and it will determine how to define the rates for the entered target levels on the agreement. See: rebate agreement
Abbreviation for customer/supplier rebates.
Acronym for Registration, Evaluation and Authorization of Chemicals. IBS Enterprise provides/supports the functionality for entering/reporting substance information for items defined as chemicals according to the EU regulation.
rebate agreement
Rebate agreements are required to process and settle agreements with a business partner for rebates granted over a specific period of time. See: customer/supplier rebates
rebate amount
The rebate amount indicates how much a specific invoice line/purchase reception is to be returned as a rebate to a rebate receiver, or claimed as a rebate from a rebate payer. It is calculated based on information from an invoice line/purchase reception and a rebate agreement. The rebate amount is saved on the rebate transaction. See: customer/supplier rebates
rebate claim
A rebate claim is created in order to select a number of rebate transactions that are up to be claimed from the rebate payers. The sum of the rebate amounts from the selected rebate transaction will be the total rebate amount for the whole rebate claim. See: customer/supplier rebates
rebate payer
The business partner from whom rebates will be claimed. Rebate payers are defined on supplier rebate agreements. See: customer/supplier rebates
rebate payment
A rebate payment is created in order to select a number of rebate transactions that are due to be paid to the rebate receivers. The sum of the rebate amounts from the selected rebate transaction will be the total rebate amount for the whole rebate payment. See: customer/supplier rebates
rebate qualifier
a rebate transaction that is qualified for rebate calculation, and that most likely will hold a rebate amount (even though it is theoretically possible that calculated rebate amount becomes equal to zero). See: customer/supplier rebates
rebate receiver
The business partner that will receive paid rebates. Rebate receivers are defined on customer rebate agreements. See: customer/supplier rebates
rebate transaction
a rebate transaction is created during rebate calculation when an invoice line (customer rebate calculation) is considered as valid for a customer rebate agreement, or when a purchase reception (supplier rebate calculation) is considered as valid for a supplier rebate agreement. See: customer/supplier rebates
recurring invoice
A/P recurring invoices are invoices that are paid on a frequent and regular basis. Schedules are set up in order to automatically create the identical invoices. Contra accounting is defined on both schedule and invoice level in order to automate the G/L postings during the A/P invoice creation process.
re-schedule proposal
Used in Pull Planning to reschedule manufacturing or purchase orders backwards or forwards. Rescheduling of orders might be necessary if the quantity on hand is below the safety stock or if there is a surplus.
The person or group that has been configured to receive the message that is created by AMT (Alert Management), once an event has been detected.
reception location
The area in which stock is received. Because merchandise is checked in as it arrives from manufacturers, other branches, or customer returns, the Reception Location is where the most important warehouse activity begins.
reception note
A document that is typically printed by the reception area employee once goods are unloaded (i.e., from a truck or lorry) in the warehouse. This document specifies the goods that were actually shipped by your supplier to your warehouse. The reception note is the confirmation that the purchase order, which originally placed the order for the goods to be shipped, has been received.
recommended kit
Includes information needed for a certain type of service, e.g. spare parts, hours, instructions and charge method for 1000 mile warranty service. In other words the kit consists of items, service items, service codes and fixed price codes. When the kit is connected to the service order job, the information is copied to the job.
Account reconciliation is an important control measure that all organisations must do at regular periods. It is because of this routine that the management knows they have reliable figures. You can use the menu option Reconcile G/L accounts in the General Ledger to do various types of reconciliation, including bank reconciliations. You can also use the account reconciliation routine for reconciling the balance on your error account, or on different account parts such as cost centres or project to their appropriate transactions.
redefinition document
A document created by the system, e.g. instalments and grouped invoices (data type 5).
A release is a set of objects that together provides a level of functionality. E.g. A700A is a BASE release, A701A is a DELTA release that together with A700A forms the actual release.
reminder proposal
Creating individual reminder routines for specific debtors enables you to optimize the handling of invoices due for payment and the issuing and distribution of A/R reminders. The reminder proposal functionality allows you to handle all details related to reminder routines in an easy way. You are also able to split proposals by, e.g. internal organisation or customer-related identifications. All information driving a reminder routine is contained in the reminder rule which must be set up first and assigned to the debtor.
reorder point (ROP)
A set inventory level where, if the total stock on hand plus on order falls to or below that point, action is taken to replenish the stock.
repetitive manufacturing
See: block order
replacement value
The amount required to replace an asset with a new one.
The process by which a continuity of supply (and good service) is guaranteed on a stock item.
replenishment suggestion
The replenishment suggestion informs you of item assigned locations that should be refilled with stock from overstock locations. This suggestion is typically created when an item assigned location falls under the defined replenishment level. The combined pick/put away suggestion informs you about where to pick the item, how much and where to put it.
reporting currency
The second system currency. Analysis and reporting in the General Ledger can be made using the same methods as for the system currency. It is calculated from the system currency using a fixed or a variable exchange rate.
The problem or request the business partner reports to the system; also referred to as a BPR.
request code
The code identifies what the issue relates to. The different problems/requests can be specified in the Request code table.
Request for Transfer

A special payment type which is applicable only for Nordea. The instructions are sent via the electronic banking system of the domestic bank to debit an account held with another bank. The request may include payment instructions, such as intercompany payments, third party domestic or international payments. It facilitates the cross border payment with low bank fees.
request for quote (RFQ)
In its ultimate usage, a distributor sends out an RFQ DI message to selected vendors. They alter the message and send an RFQ DI response that will be incorporated in IBS Enterprise. It is compared with all its components to decide which quote is the best and a purchase order is issued as a DI transaction.
request status
Shows the status of the request.
requirement calculation
See: material requirement planning
requirement date
Estimated date indicating when the forecast quantity should be delivered to stock.
resolution code
The different resolutions can be specified in the Resolution Code Table and relate to the steps that must be taken to resolve the matter at hand.
resource allocation
In IBS Radio Frequency, the resource that is to be used during the process of R/F batches must be allocated to the handler. The resource allocation is valid until it is changed or until the resource is reallocated by another handler.
resource group
In IBS Radio Frequency, resource locations can be grouped into resource groups. You can, for example, group all resource locations that are used for picking or replenishment. If an R/F batch is connected to a resource group, any resource location within the group can be used to process the batch.
resource location
In IBS Radio Frequency, resource locations are different resources used in a warehouse for goods movements. Pick carts or forklifts are typical examples of resources. During the processing of pick and put instructions, the goods are moved from the pick location to the resource location and then from the resource location to the staging location.
The ID of the employee that is responsible for maintaining the item/supplier/customer information in the Item file and Business partner file for a particular (or range of) item(s). This value is defined in the Signature table.
return advice

The return advice letter applies only if the payment maintype is a direct debit from Nordea. You can define if a copy of the advice letter should be saved and possible to return to Nordea and in which format. See: payment maintype
return list
Not used spare parts are returned to stock using the return list. The same service order number is used as when the goods where picked from stock.
return material authorisation (RMA)
Before the warehouse people will accept a customer return, a printed RMA document is required from them. The RMA can also serve as the credit memo once the goods are returned and confirmed as received into inventory.
return on assets (ROA)
A financial measurement of the relative income-producing value of an asset.
return reason code
The code identifies why the item has been returned.
reverse engineering
The process of taking a product apart for the purpose of copying and producing it at a lesser cost.
Abbreviation for request for proposal.
Abbreviation for request for quote.
Abbreviation for return material authorisation.
Abbreviation for return on assets.
A set of generic rules that can be configured and to which users can be added to form a group, so that details regarding the sending and receiving of messages, created by AMT, may be applied more easily.
rolling scheme
A rolling scheme is a cyclic work schedule where the period can be any number of days. Each day in the rolling scheme refers to a day scheme. Rolling schemes are used when creating calendars.

Payments to be received from the customer after rounding off the actual invoice amount.
route list
Route lists contain scheduled delivery departures. The route list program forms part of the Shipment preparation process. Route lists can be created automatically or manually. See: Shipment preparation
A necessary function for any distributor who owns and uses a delivery fleet. For example, a customer belongs to a route that is executed a certain number of times a month, week, or day. The routing function prints all pick tickets for a specific route and issues a wave pick for the items on the route. Then a loading list is printed with instructions for loading the items on truck in the opposite way of delivery. Note: The routing function does not calculate the most efficient route based on which orders that are supposed to be delivered.
run and labour time
The resource needed in time for people to perform an operation within a bill of routing.
run priority
The operations within a specific work centre or department section can be assigned a run priority. This makes it possible to plan in which order the manufacturing order operations should be dealt with in detail planning/Planner view.
run sequence
Manufacturing order operations that are assigned a run priority can also be assigned a sequence. The sequence defines the priority of the operation within a specific run priority. This makes it possible to plan in which order the manufacturing order operations should be dealt with in detail planning/Planner view.
Abbreviation for radio frequency.
R/F batch
A number of instructions (location movements) grouped together to be carried out by warehouse personal when using R/F.
R/F terminal
A mobile terminal to which data is transferred from a host computer using digital radio signals at a particular frequency. See: handheld unit
S Expand all/Collapse all Return to top

S03CCR is a type of declaration done to NBB which contains the selected BLWI list.
Safety phrases. Internationally recognised phrases identifying in simple terms the precautions to be taken in the storage and handling of dangerous goods, for example S2 (Keep out of reach of children) and S36 (Wear suitable protective clothing). S-Phrases are found in Section 15 Regulatory Information section of an MSDS.
Safety stock (SST)
A quantity of stock planned to be in inventory to protect against fluctuations in demand or supply or against forecast errors and short-term changes in open orders.
Sales and operation plan (SOP)
The sales and operation planning method provides an overview of the demand and supply situation in your company. It is used to balance the production and the sales of certain groups of items. It can also be used to analyse the resources that are needed to keep the production in line with the demand.

Using the sales and operation plan you do not analyse the demand and supply on item level. Instead, you analyse items belonging to the same item group, item family, item sector or department section.

Sales order allocation
Sales order allocations can be used for handling the distribution of goods that are stocked in low quantities or can be activated for a particular item in the event of a shortage in stock. This routine is also flexible enough to handle the distribution of goods that have not been defined as order allocated items, for example, if a purchase order comes in before the planned dispatch date the routine can be used to distribute the items on several order lines. This routine also enables the allocation of goods that are in great demand - but in short supply, i.e., special edition, promotional or perishable items, to be distributed first to your best customers.

Extended sales order allocation functionality (also known as Firm allocation) exists allowing you to automatically allocate stock at sales order entry. Selected customers can be flagged as requiring a firm stock allocation. Order allocations will be automatically generated for all orders for those customers, whether entered manually or received electronically. These orders will have first call on available stock. See: firm allocation.

Sales order type
The sales order type establishes the type of sales order the system should produce; an invoice or a credit note. The sales order type also establishes the types of documents that must be printed throughout the life-cycle of a sales order; order confirmations, pick list printouts, and invoice printouts, for example. Each document that is selected, in turn, controls the distribution process.
Sales pricing & discount methods
The pricing and discount methods allow the creation of flexible discount and pricing structures that are retrieved when sales orders and quotations are entered. Key fields are the defining parameters of the discount and pricing method. By selecting one or more key fields a selection criteria is created. The price or discount would then be applied only to what matches the criteria.
Sales promotion
any initiative or action taken to promote an increase in sales, usage or trial of a product or service. For example: Buy one product get another free; Get bonus points on purchase of a particular amount/product, etc.
A scanner is a device usually using a laser that reads barcodes or other printed material. One that uses a CCD unit is often called a barcode reader.
Scan packing

Scan packing of items is a process to ensure that the components (goods) that are physically packed matches with the customer purchase order, and the SSCC labels applied to the cartons for shipment are correct. Scan pack enables scanning of items, cartons, and pallets through barcode technology. See: SSCC
An IBS Enterprise function that enables the sales contact person to create recurring or standing orders.
Scheme group
A scheme group is a group of employees that have the same work schedule. Scheme groups are used to facilitate the maintenance of work schedules and the creation of calendars. The work schedule is described for the group and is then valid for all employees belonging to the group.
Scrapped material
Material that has gone through a specific manufacturing order operation and has been rejected.
Season profile
a control profile of demand which is based on seasons.
The user or group that has been configured to be the originator of a message, that has been created when an event is detected by AMT.
abbreviation for Single Euro Payments Area.
SEPA payment
a SEPA payment is made in the ISO currency code EUR. The only permissible account and bank identifiers for SEPA transactions are the IBAN (International Bank Account Number) and the BIC (Bank Identifier Code). The payment must not contain more than a maximum of 140 characters of remittance information. The information can be unstructured (free text) or structured. See: SEPA, IBAN and BIC
Serial shipping container code

The SSCC is a unique number assigned to each carton as it is shipped. Because it is unique, it can be used as a reference number tying the contents of a specific carton to information about the shipment including the purchase order(s) it should be applied to, carrier, date of shipment, and so on.
Service code
Service codes are user definable. Each service job can have up to four different service codes. Each company decides how they want the codes to be defined, e.g. as reason codes, solution codes, instructions to the engineers etc.
Service item
Fictitious item that belongs to a service item group, e.g. hours, kilometres, etc.
Service item group
Service item group is defined to be a specific type, e.g. hours, quantities; or to be used in certain tasks, e.g. only in time registration. The use of the service item is limited according to which group it belongs to.
Service item split
The service item via Time registration can be split into different service items, e.g. normal time and overtime. See: time rules
Service level support catalogue (SLSC)

The minimum SLS percentage below which Enterprise sales orders will not be created, should the customer purchase order be identified as a catalogue order.
Service level support replenishment (SLSR)

The minimum SLS percentage below which Enterprise sales orders will not be created, should the customer purchase order be identified as a replenishment order.
Service object
See: object
Service order
A service order consists of a service order header containing customer information as well as order type information. One service order consists of one or many jobs. A service order type is used instead of sales order type when creating a service order.
Service order close
All service orders must go through the service order close procedure. In this procedure the following actions are taken:

  • return the parts
  • define the charge method (fixed price handling or time and material basis)
  • charge all or some of the parts internally
  • change the prices
Service order copy
When a service order is copied, it is possible to select which jobs, and which lines within a job should be included in the service order.
Service order creation
A service order can be manually entered via the Work with service orders routine. A service order can be automatically generated through the Generate preventive service orders routines. A service order can also be generated from IBS Requests and Returns or from a quotation.
Service order job
A service order has one or several jobs. Each job carries information about the service object and how the work is to be performed and charged, and consists of a number of lines of material and labour.
Service order line
A service order line contains the detail order line information for a service order. A service order consists of several order lines with one or several jobs.
Service order type
A sales order type containing special service information. See: Sales order type
Service planning
Service orders (if stated by the order type belonging to the service order) create information for the planning in the service order creation/maintenance routine. In the planning routine an available engineer is assigned to the service order job to do the actual service.
Service quotation
The service quotation is structured in a similar way to the service order handling. It is possible to have a quotation for multiple jobs on the same quotation. It is also possible to assign a service kit to the quotation job. Quotation lines are created from the assigned kit.
Service report
The service report is a document which provides an engineer with all the details about the service to be performed.
Set-up time external
The time to prepare an operation within a BOR before the actual production is started in the operation. This time is not included in the workload for the operation.
Set-up time internal
The time to prepare an operation within a BOR before the actual production is started in the operation. This time is included in the workload for the operation.
Settlement handling, which involves the settlement of the different open documents, for instance invoices and payments, that exist for the debtor/supplier. You can settle documents when entering the payment, or at a later stage.
Settlement code

This code is predefined in the terms of payments for the customer and specifies the settlement terms with your customer.
Settlement differences
Differences between payments and invoices/credit notes, for example difference documents such as exchange rates and cash discounts.
Settlement option
Settlement option is the method used in the Open batch routine to define the settlement method and the panel that should be displayed showing the document(s) to be settled. See: open batch
Settlement policy

A settlement policy contains the definition of several parameters which control the behavior of the search for debtors or open transactions. Settlement policies are only used in the flow of A/R transactions.
Shipment instruction
This is an instruction, transferred to an R/F terminal, informing you to move items from one location in the warehouse to the shipment area. The shipment instruction contains the steps pick and put away.
Shipment preparation
The Shipment preparation process handles shipments and its content all the way to loading. This allows you to effectively control the transportation of goods and plan delivery schedules. One of its most important features is that you can indicate to your customers, during sales order entry, the date the goods will be dispatched and when they can expect to receive their order.
Shop floor documents
Shop floor documents with details about the manufacturing of items are printed for manufacturing orders. Shop floor documents that can be printed are pick list, operation report, assembly report, material cards and operation cards.
Short ship
When the quantity ordered is less then quantity shipped. A short ship could result in a backorder.
Short term pricing
The ability to use the from and to dates as keys in sales pricing methods in order to limit the time span that the methods are effective. Typically used to modify an existing method for a short time without making extensive changes to the method definition itself.
Shortage analysis
The shortage analysis calculates the stock balance situation within the total lead time. If the calculated, theoretical quantity on hand is lower than zero, or lower than desired stock levels, the shortage analysis displays an order proposal specifying the quantity that is needed for manufacturing or purchase of the item.
Shortage date
The calculated date within an item's planning time when the stock is calculated to go under a specific point (re-order point, safety stock or zero stock).
Letting the system run a simulation on a certain set of parameters gives you the opportunity to check the outcome before update.
Single Euro Payments Area
The Single Euro Payments Area (SEPA) is part of the Credit transfer functionality. It is an EU integration initiative and is the area where citizens, companies and other economic participants can make and receive payments in euro, within Europe, whether between or within national boundaries under the same basic conditions, rights and obligations, regardless of their location. See: SEPA payment and credit transfer schemes
abbreviation for the Sundry Invoicing Procedure module
Skill level matrix
The skill level is defined for an individual engineer or a category of engineers.

Abbreviation for Service level support catalogue.

Abbreviation for Service level support replenishment.
Smart entry
The smart sales order entry function is an extension of the sales order maintenance routines, allowing you to have instant access to a vast array of information, based on previous orders. It combines various item, order and inventory searches with booking functions on the information found. Lines booked in Smart sales order entry are updated line by line in the Sales order maintenance program.
Abbreviation for Supplier marketing support.
SMS agreement
Supplier marketing support agreements are very flexible, allowing you to specify a wide range of scenarios, from standard agreements for specific items to supplier-specific agreements, to quantity dependable agreements. You can also rank the agreements which will control the search for the best rebate and specify a number of ways in which the rebate should be calculated. See: Supplier marketing support (SMS)
SMS claim method
The SMS claim method indicates how to conduct the actual claim to a rebate payer. It can either be by creating an A/P transaction, or by sending a SMS claim invoice to the rebate payer. See: Supplier marketing support (SMS)
SMS claim order
In order to process a SMS rebate claim, a SMS claim order is created provided that the SMS rebate claim is defined to use A/R as the SMS claim method. The SMS claim order will then be used to create the invoice that is used for the actual claim from the rebate payer. See: Supplier marketing support (SMS)
SMS rebate amount
The rebate amount indicates how much a specific sales order line is to be returned as a rebate to a rebate receiver, or claimed as a rebate from a rebate payer. It is calculated based on information from a sales order line and a rebate agreement. The rebate amount is saved on the rebate transaction. See: Supplier marketing support (SMS)
SMS rebate claim
The IBS SMS functionality offers a flexible administration of supplier rebate claims. The claim method defined on the SMS agreement determines how the rebate transactions will be processed internally in the system. The IBS SMS functionality also handles the crediting of rebates in the event that, e.g., the rebate payer does not agree with the invoiced rebate claim amount or the customer returns the goods before the rebate is claimed. See: Supplier marketing support (SMS)
SMS rebate payer
The business partner from whom rebates will be claimed. Rebate payers are defined on SMS rebate agreements. See: Supplier marketing support (SMS)
SMS rebate transaction
Created with a preliminary status when the sales order line is created. Only after invoicing does it receive a status that allows it to be claimed. See: Supplier marketing support (SMS)
Society for Wordwide Interbank Financial Telecommunication
SWIFT is an organization that provides secure interbank financial messaging services and interface software. It operates a world-wide financial messaging network that is dedicated to the exchange of messages between banks and other financial institutions, such as letters of credit, payments, and security transactions. See: BIC
Abbreviation for Sales order entry.
Abbreviation for Sales order maintenance.
Abbreviation for Sales and operation plan.
SOP base resource
A SOP base resource is a group of resources that can be used in a sales and operation plan. The base resource must be connected to a key value (item group, item family, item sector or department section) and a key value id. Depending on the key value id's that are used in the sales and operation plan, the corresponding SOP resources will be connected to the SOP in question. See: Sales and operation plan, SOP resource
SOP resource
The SOP resource (employees, machines etc.) are used in the calculation of the resource capacity (hours, quantity etc.) and the production efficiency for the sales and operation plan. See: Sales and operation plan, SOP base resource
Specifies anything to do with 'from where' data is being converted from. 'Source' can be used in terms of source file, source library, source member etc.
Sourcing policy
A method for searching for available stock, thereby ensuring the best possible delivery for the customer. Warehouse hierarchies are established per sourcing policy and the applicable sourcing policy is connected to each customer.
Abbreviation for Standard purchase price.

Abbreviation for Serial shipping container code.
Abbreviation for Standard sales price.
Abbreviation for Safety stock.
The safety stock level based on DRP warehouses. The quantity is updated when SP calculation for *BASE version is run. See: SST and DRP
Abbreviation for Status.
Stage and pack
A pick concept in the warehouse in which the pick process is divided into two or more functions. For example, one person could pick more than one pick ticket at the time, and then hand over the picked items to someone that divides the picked items into its different orders.
Staging location
Staging locations are bulk locations that are used prior to shipping.
Standard purchase price (SPP)
Part of the item classification functionality. Standard purchase price calculated for each item with regards to item and characterictics exceptions is named SPP.
Standard quantity PC
The standard quantity for product costing is used to divide a fixed cost to unit level for the standard cost price.
Standard sales price (SSP)
Part of the item classification functionality. Standard sales price is calculated using formula based on standard purchase price, standard cost or standard cost for sales. It can be also defined as a fixed, manually entered value. This price is defined per currency and calculation unit. The SSP is loaded into standard sales price list and used as a price basis in various pricing set-ups (price lists, contracts, methods).
Standard week
A standard week is a cyclic work schedule with the period of one week. Each day of the week refers to a day scheme. Standard weeks can be defined for an employee or a scheme group and are used when creating calendars.
Standing order
A pre-defined voucher with transactions which can be updated manually or automatically.
Start date
Date specified on the manufacturing order indicating when production is planned to start.
Statistic key
Normally an IBS Enterprise table value for which you want to store and retrieve balance values against. For example: item code, customer or supplier code, main account part, currency code, etc.
Stock count unit
Required unit in IBS Enterprise. The unit typically used during stock take. When you print the stock quantities the system retrieves those in stock count unit, but when you report quantities you can use any registered unit.
Stock replenishment
A purchase order is created in the Demanding company which automatically creates a delivery from the Supplying company to a warehouse in the Demanding company.
Stock take
A physical count of items located within a warehouse storage area. See: cycle count
Stock take instruction
This is an instruction, transferred to an R/F terminal, informing you to perform a stock take in the warehouse. The R/F instructions for stock take do not contain movements. There are two types of stock take that can be performed. If you perform an Item count you count a specific item in a number of locations. If you perform a Location count you count different items in a selected location.
Stock unit
Required unit in IBS Enterprise. The unit in which you store stock.
Stop search
A YES/NO field held against a sales pricing method to indicate to the sales price calculation and order summary calculation programs that if the field is set to YES the program is to stop searching through any more methods once a method has been selected that yields a price or discount.
Structure refers both to the bill of material and bill of routing of an item. See: item structure
Structure unit
The structure unit of the item. See: Structure unit handling
Structure unit handling
Structure unit handling allows you to define the structure in another unit than stock unit. This information will be calculated to stock unit whenever the stock quantity is needed, e.g. product costing calculation, MRP, Pull-planning (shortage, priority analysis), manufacturing orders' material issue and product reception.
Structure quantity
A quantity indicating the relationship between the structure quantity and the component quantities/operation times. The base structure quantity is 1. The structure quantity can be used to adjust component quantities in order to avoid decimals in the bill of material, or to adjust operation times in order to avoid short times in the bill of routing.
Sub plan
Sub plans are demand plans that are linked to a master demand plan. By copying a number of sub plans with a common item or customer key to a master plan, you can run the IC calculation once instead of for each individual sub plan. All sub plans are updated along with the master plan. See: master plan, demand plan
An assembly that is used at a higher level to build another assembly.
Sub-contract operation
An operation within a manufacturing order that is performed by another manufacturer/company.
Subsets are used in all system file functions to categorically arrange all records in the system files. By connecting records in a file to a specific subset you can accurately control both the development cycle and maintenance procedures.
Substitute item
A substituting function in which one product can be replaced (or superseded) with one or many other products.
IBS Enterprise internal types for cross reference items are preloaded. These types are used in the Item file and in the Business Partner file when defining item cross references. For substitute item, the code is SU.
Summary level
A level that is summarised over all base levels. You define a number of statistic keys, (up to 9). All base levels that hold these keys are summarised up to this summary level.
Sundry invoicing
The Sundry Invoicing Procedure module (SIP) is an easy and fast invoice entry routine used to create invoices which are not related to items within the IBS Distribution system.
A company from which you buy goods or services.
Supplier agreement
The Supplier agreement file is the basis for how the system will calculate the best possible price when a purchase order is entered, and used in combination with the Business partner structure.
An item-related key is assigned to each supplier agreement to categorise them and to simplify the pricing and discounting procedure.
Supplier marketing support (SMS)
The IBS Supplier Marketing Support application provides the functionality that allows your company to claim rebates from your suppliers/manufacturers. It is used by a distributor that is promoting the sale of an item(s) in collaboration with its manufacturer/supplier.

For example, a manufacturer/supplier may want to give rebates every time a certain item is sold to a particular customer. Typically this would be offered in order to secure large customer accounts (e.g., retail chains). These rebates may often be below the distributors cost price, or margin. Since the sales price that the customer is paying for the item, undercuts the distributors profits the manufacturer/supplier will reimburse the distributor's losses. Consequently, for every item that is shipped by the distributor, the manufacturer/supplier of the item is claimed.

Supply plan
The supply plan, which is based on the IC forecast, is used to define how much and when replenishment of items should be made. The calculated supply plan value can be used as input to the MRP and for purchase suggestions.
An extra amount charged in addition to the basic price of the goods.
abbreviation for Society for Worldwide Interbank Financial Telecommunication See also: BIC.
Swift address
The Swift address identifies the bank. See: BIC
System currency
The main currency for the installation. Analysis and reporting can be made in system currency. The system currency is defined in Work with companies.
System data copy set
A user-defined set of physical file objects that you copy data from when you create a new company.
System environment
When you sign on to IBS Enterprise, you always sign on to a System Environment. Several Environments can co-exist in the same machine. Each environment has its own system object library (SYS). As each SYS library contains a control file, Work with companies (SROSCL), only the companies defined in the SYS library that you have in your library list are visible at each time.
System values
Company level parameters used to set up and customise the system. System values for instance control which functions that are active or the behaviour of a function.
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Specifies anything to do with 'to where' data is being converted to. 'Target' can be used in terms of target file, target library, target member etc.
target contributor
a rebate transaction that is flagged to contribute to the target turnover for a rebate agreement. See: rebate agreement
target UOM
a target unit of measure is defined on rebate agreements and it will determine how to define the target levels for the agreement. See: rebate agreement
Abbreviation for time basis code.

A standard for electronic invoicing.
tear down
Ripping apart a pre-built kit to get a required component. Syn: cannibalise inventory

Telebanking is a common way of making bank payments via file transfer using the telepay format. To use telebanking an agreement between the bank and the company must be signed.
Telebank operator

Telebank files are transmitted through an operator. The operator number must be entered before sending the telebanking files. See: Telebanking
Telebank return file

The bank sends return files as acknowledgement for telebank transactions. See: Telebanking
temporary order
A record created in the Manual order and reservation file in the Supplying company when the MDC sales order line is created in the Demanding company. This to reserve the goods in the warehouse in the Supplying company. The temporary order is automatically removed when the real order is created in the Supplying company.
temporary VAT account

All VAT amounts can be booked to a temporary VAT account. The VAT is not reported at the time of invoicing. The VAT is reported when the customer pays the invoice. When the payment arrives for the invoices containing temporary VAT handling, then the VAT is reported to the final VAT account and the temporary VAT account postings are cleared.

The amount your customer is paying.
third-party freight document
Freight document header information that is to be transferred to a third-party software for further handling and printout.
this level
Included components and operations for a produced item (one level).
till payments

Payments received by a cash register.
time basis code (TB-code)
A code indicating in what size the operation time is entered. The time basis code overrides the structure quantity.
time calculation
The process where the clocked time by means of the day scheme is transformed into balances of different wage types.
time code
Time codes are used in time reporting to report exceptions and to override the rules implied by the day scheme.
time definition type
The time definition type is used in the service agreement to define response time and completion time, which are suggested for the service when the agreement is updated to the job.
time reporting
Time reporting is the process of reporting hours and expenses for service engineers. It is also possible to report time that is not related to any service order job.
time rules
Time rules are used when splitting the daily hours that the engineer has reported for the job. For example, the start time can be 07:00, the stop time 19:00, with overtime paid from 07:00 until 08:00, and from 17:00 until 19:00. Hours in between are normal time. Time rules are also used to define what daily hours should be booked to an engineers job when planning the job.
time transaction
Time transactions are an intermediate result of the time calculation.
time type
The time type is used to calculate different overtime rates for the service item.
Abbreviation for total lead time.
Abbreviation for terms of delivery.
Abbreviation for terms of payment.
total hours
The total hours that have been spent on this request.
total landed costs
Purchase price plus all costs incurred during the transportation of the goods.
total lead time (TLT)
Used for calculation of priority analysis where the total lead time is set up in a formula that can include lead time, order period and other date related fields.
TR journal
The reported time, that is when clocking in/out or starting/stopping an activity, is collected in the time reporting journal.
trading partner

The overall customer for incoming/outgoing EDI messages and is contained within the EDI interchange envelope as either the sending or receiving party.
transaction currency
The currency in which all transactions are introduced to the system. The transaction currency is set at transaction entry.
transaction number

A number you receive as a confirmation of bank transfer.
transaction time
The time indicates when the reporting is performed.
An order that will ship products from one warehouse to another.
transfer prices
The sales price from the order line in the MDC supplying company becomes the purchase price on the corresponding purchase order line of the MDC demanding company.
transit location
Transit locations are used for the reception and picking of items that are to be delivered on BtB transit sales orders and BtB manufacturing orders. Transit locations can also be used in the inventory transaction function when transit stock is processed.
A tool for translating files, programs and records in files in IBS Enterprise. Syn: CONVER
transport emergency card (TREM)
A mandatory document that accompanies dangerous or hazardous goods during their transportation. The document is divided into sections giving descriptions of the cargo and its hazards together with instructions on what to do in an emergency.
transport note
Document for the customer listing what is included in the shipment.
transport time
The time between two operations for a manufacturing order. The transport time is defined after the normal operation time.
Abbreviation for transport emergency card.
The total sales figure of an organisation for a stated period, defined as the total revenue of an organisation derived from the provision of goods and services less trade discounts, VAT and any other taxes based upon this revenue
A measurement of how many times a product will be purchased and shipped out of the warehouse; analysis of this measurement reveals how efficiently products are purchased and sold. The more turns, the more often products are received; fewer turns mean a lot of stock in inventory and no sales. In this way, turns illustrate how effectively tied up capital is avoided. By increasing turns, a company will dramatically improve their bottom line, and the optimum is reached when they have to hire more people for receiving routines.
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A unit is a location to which a payment should be transferred. Only applicable to payments from Nordea and its various branches at different locations known as units.
UN number
An internationally recognised number assigned by the United Nations to identify all hazardous and dangerous substances.
1. Adding products to the customer's originally requested order. This is frequently done by the customer contact person.
2. Any sales order function that could aid a proactive customer contact person in upselling, such as Smart order entry, or Assortments.
user defined table
User defined tables can be referenced in configurator formulas for calculations of material usage, times per operation and additional prices. They can also be used in cost model equations to define margin/mark-up of costs to set price of a configurable item.
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Using a device that interprets a barcode.
An item can have several variants, where parts of the bill of material and/or bill of routing differ from the base structure. The base structure always has variant 000. The base structure is used in basic data product costing as the structure to update cost price in the Item file or in the Item/Warehouse file. It is also used in the MRP function for making the structure explosion when creating order proposals.
VAT box check rules
Manually defined rules that should be used when the system checks the VAT transactions to be reported for a country. When a VAT transaction amount in the VAT box is not in accordance with the VAT box check rule, then the transaction is listed as an error transaction in the VAT declaration printout for that country.
VAT handling code

These codes are used to identify the VAT transactions between the VAT group members.
VAT group

A group of companies that are defined as members in a VAT group. The VAT grouping functionality allows several taxable persons/companies to be treated as one taxable entity for VAT purposes.
VAT yearly listing

The VAT yearly listing is a required legal report containing an overview of all the customers, the total turnover, and the VAT amount for a certain year.
A document that is a record of money paid or one that can be used to pay for particular goods or services or that allows you to pay less than the usual price for them.
voucher error code
a voucher error code indicates if an error exists in the voucher.
voucher type
The voucher type controls the voucher numbering of the transactions within a selected document type.
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wage group
A wage group is a group of employees that have the same rules for reporting and calculating time.
wage type
A wage type describes a type of time such as different types of overtime, absence, flexitime etc. The wage type identifies the time when it is sent to the payroll system but it is also possible to define wage types that are used only internally in Time.
wait seconds
The number of seconds the system should wait for an answer to an interactive request before it is considered that the MDC direct jobs are not active in the other company.
Warranty handling is a separate part of the IBS Enterprise software that deals with crediting, costing, and reimbursement of completed warranty work.
warranty claim
Information of the warranty service, which the supplier of the object is responsible for. For example, the factory is responsible for the car service, not the car dealer.
warranty type
The warranty type is used in the Object file, to define the warranty information for the service object.
Abbreviation for warehouse.
Is a tool for creating the window that is displayed when F4 is used.
Windows Reporting Client
The time reporting module of IBS Time running on PC under Windows.
Abbreviation for work in progress.
work centre
Specific production area consisting of one or more people and/or machines with identical capabilities.
work group
A work group is a group of employees that usually works together with the same orders or operations. Reporting is done for the group and the time is distributed to the members of the group.
work in process
a product or products in various stages of completion in IBS Manufacturing, including all material from raw material that has been released for initial processing up to completely processed material awaiting final inspection and acceptance as finished product.
work in progress list
The work in progress report in IBS Service is used to be able to, at any given time, obtain information about the cost of material and used time that have been delivered to service locations or workshops, but have not been invoiced.
work in progress (WIP)
Information contained in the Warehouse balance file for IBS Service. It includes the quantity of the service spare parts dispatched but not invoiced.
The resource that is needed to produce a specific product in an operation where the workload is presented in hours and can be based on machines and/or people.
write down method
Method used to define how workload should be removed from the work centre. Workload can be removed either according to reported quantity or time for an operation.
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Abbreviation for Cross-reference.
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year forecast DRP
The year forecast refers to warehouses that are supplied from an item/warehouse combination. The quantity is updated when SP calculation for *BASE version is run. The quantities defined for the year forecast and the year forecast DRP are added together when the calculation is based on year forecast. See: DRP and SP
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The warehouse is divided in one or multiple zones. Locations are defined within the different zones. See: location
zone picking
Zone picking means that the manual picking routines in the warehouse are divided in zones. If this is the case IBS Warehouse Management offers the possibility to sort and page break pick suggestions per zone. All or some of the pick suggestions can be printed on selected printers placed nearest to the zones in the warehouse.
zone put away
Zone put away means that the manual put away routines in the warehouse are divided in zones. If this is the case IBS Warehouse Management offers the possibility to sort and page break put away suggestions per zone. All or some of the put away suggestions can be printed on selected printers placed nearest to the zones in the warehouse.